Glossary search results: 108

2-Step Login
Two-Step Login provides an additional layer of security when you log into systems that contain sensitive data. Two-Step Login, also known as two-factor authentication, helps protect sensitive data and guard against increasingly sophisticated email and online scams (e.g., phishing attacks) that can leave you vulnerable to identity theft. Like similar services offered by Google, Apple and Facebook, you log in by entering your username and passphrase and then confirm your login with an enrolled device, like your smartphone.

AccessStout
AccessStout is UW-Stout's Student Information System. It is used by applicants and students to register, view grades, account balances, and access other personal information. It is also used by faculty to enter grades and facilitate advising.

Activity Insight **System Shutdown

Activity Insight is no longer available at UW-Stout.  Any information that was in the system has been removed and users will no longer be able to print vitaes.

Changes to faculty profile should be requested from the webmaster group.


Adjunct Instructor Pool

The Adjunct Instructor Pool application form is the online tool for submitting application materials for the University of Wisconsin-Stout's adjunct instructor pool. People submit applications to be considered for a teaching position through UW-Stout Online.

The Adjunct Instructor Pool does NOT use campus credentials; applicants create a username and password and provide an email address. An email is sent to that address and the user must click to verify and activate their login information prior to being able to log in.

For assistance:
UW-Stout Online
221 10th Ave East
University of Wisconsin-Stout
Menomonie, Wisconsin 54751
715/232-2693
aip@uwstout.edu



Administrator Account
Computer administrators can change security settings, install software and hardware, and access all files on the computer. Administrators can also make changes to other user accounts. This is a computer-level permission and does not apply to any other computers or resources.

Annotations

ImageStout: Annotations can be used to add additional information to documents without affecting the original document.

Examples of the most commonly used annotations:  Stamps, sticky notes, text, highlighter and check mark.

See knowledgebase article:  ImageStout - Annotations


App Launcher (Office 365)

The icon in Office 365 used to switch between apps.


Asset Tag (eStout Laptop)

Every eStout laptop is identified by a number on a sticker called the "asset tag". The asset tag is a unique identifier used for inventory purposes and to assign, or pair, a student to a computer at deployment or refresh/exchange. Examples of asset tag numbers are 1550101 or 201650101.


Audacity

Audacity is a powerful, free audio program that can be used to create and edit audio files on your computer. Users may record live audio, convert tapes and records into digital recordings or CD's, change the speed or pitch of the recording, and more. See http://www.uwstout.edu/lit/services/instructional/tools/audacity.cfm for more information.


Auto Indexing - (UW Stout ImageNow Term)

ImageStout can automatically set the index values by using Field 5.

More Technical:  ImageStout automatically pulls information the RDS database (Access Stout/PeopleSoft) and populates F1 with Empl ID, F2 with Last Name, First Name and F5 with Campus ID using a Social Security number, campus ID or empl ID in Field 5, this is the most common auto indexing process UW Stout uses.  Contact the imaging team @ imaging@uwstout.edu if you are interested in additional options.


BankMobile Disbursements
Refunds for overpayment of tuition are distributed by BankMobile Disbursements (formerly HigherOne). Please visit Student Business Services refund page for more information about eRefunds.

BetterTogether over Ethernet (BToE) and phone pairing (Discontinued)

The Better Together over Ethernet (BToE) service has been discontinued. Calling functions via Skype for Business are still available and phones will operate as would any desk phone.

Current users of BToE may experience problems after changing  their password; please contact the tech desk for assistance.




Blackboard Collaborate

Blackboard Collaborate, also known as Online Rooms, is a synchronous web conferencing tool that is integrated with Learn@UW-Stout (D2L).


Brainfuse

Brainfuse is an eTutoring program available as "Online Tutoring" in the Other Tools menu in Learn@UW-Stout. For more information please see the quick start guide for students and a quick start guide for faculty.

For assistance:

http://helpdesk.uwstout.edu/  715-232-5000

Or

info@brainfuse.com, 866-272-4638 ext. 510



Campus Directory

The UW-Stout campus directory is the online directory of students, faculty, staff, and alumni.

Directory and Address Information - Changing or suppressing


Campus ID
The seven-digit number (including leading zeros) found on campus ID cards and many forms of campus correspondence.

Camtasia

Camtasia allows instructors to produce mini-lectures, tutorials, course welcomes, study guides, overviews and more.

Camtasia is available for install from Software Center for faculty and staff on campus-owned computers.


CareerLink

CareerLink is UW-Stout's system for connecting students and alumni with employers. Also used for posting and finding on-campus student jobs.

Current students log in using their campus credentials ( Campus Credentials and Email Addresses Explained);

Alumni, employers, campus employers, faculty/staff and other users create a CareerLink login.

For forgotten usernames and passwords and other CareerLink questions, please contact Career Services at 715-232-1601 or careerservices@uwstout.edu.


Cascade
The term used by LIT to describe the act of preparing and configuring a computer for reassignment to and use by a different staff member, faculty, or student employee. The cost for a cascade is $125.

Code (2-Step)
A code is a limited temporary access code generated by the help desk if a user forgets their device used for Duo. To ensure security, codes expire after 24 hours.

CommonSpot

CommonSpot is the UW-Stout web-management system used by staff and faculty to produce and edit campus web content. For assistance, please visit the CommonSpot Help site.




Curriculog


Curriculog is the automation system for curriculum approval; used to approve course and program changes. The system administrators in Registration and Records and the Provost's Office have published Best Practices and Helpful Tips, including contact information for access and assistance.


Device (2-Step)
A device is what is used to access the duo application. The duo app allows you to use a mobile phone or a tablet to access the mobile application to provide two factor push notifications.

Document Properties

ImageStout: The values that are needed to find the electronic document later.  Document properties are used to store, secure, and retrieve a document.


More Technical:  Document properties are the values added to the document for retrieval purposes example: Drawer, Field 1, Field 2, Field 3, Field 4, Field 5 and document type. Custom properties quality as document properties also.  


Domain

The term domain can refer either to a local subnetwork or to descriptors for sites on the Internet (e.g., www.uwstout.edu).  On the Internet, a domain is part of every network address, including website addresses, email addresses, and addresses for other Internet protocols.

A domain is a sub network made up of a group of clients and servers under the control of one central security database. Within a domain, users authenticate once to a centralized server known as a domain controller, rather than repeatedly authenticating to individual servers and services. Individual servers and services accept the user based on the approval of the domain controller.



Domain User

A domain user is one whose username and password are stored on a domain controller rather than the computer the user is logging into. When you log in as a domain user, the computer asks the domain controller what privileges are assigned to you. When the computer receives an appropriate response from the domain controller, it logs you in with the proper permissions and restrictions.


DreamSpark

DreamSpark Premium (formerly MSDN Academic Alliance (MSDNAA)) is a Microsoft program available to some Stout students in order to acquire licensed copies of some Microsoft software. Instructors of eligible programs/courses will notify students of eligibility.



Duo (2-Step)
UW-Stout has partnered with Duo to provide a service for protecting logins to systems that contain sensitive data. Duo is a mobile application that provides mobile push two factor authentication to allow access to systems that contain sensitive data.

Duo App (2-Step)
Duo Mobile is an application that works with Duo Security's two-factor authentication service to make logins more secure. The application generates passcodes for login and can receive push notifications for easy, one-tap authentication. You can find the application on the Google Play store or Apple App Store.

e-textbooks

Digital instruction materials. Stout's Instructional Resources Service maintains a website for students and faculty.

Technical Support During office hours:
(715) 232-2492 etexthelp@uwstout.edu


EMS Online Reservation System

Event Management System - Campus room/event scheduling system.



ePortfolio

ePortfolio is a tool for students of the School of Education. ePortfolio accounts are created by the user; Stout credentials are not used. More information can be found on the School of Education's ePortfolio website.


eStout
The UW-Stout eStout program, which includes the student laptop, is the digital learning environment at UW-Stout. Eligible students receive a laptop computer, a backpack, software, service and support via the Technology Help Desk, wireless and wired connectivity (on campus), and multimedia classrooms. The eStout program is included in the undergraduate student tuition of eligible UW-Stout students.

eStout Student Laptop Transfer Program

An eStout program that transfers ownership of a two-year-old laptop to qualifying graduates at no additional cost.


FileZilla
FileZilla is a curriculum-based file transfer application used in some courses as directed by the instructor. Students should contact their instructor with questions or visit the FileZilla documentation site.

Films on Demand and Alexander Street Video

Films on Demand and Alexander Street Video are educational online streaming services hosted by the UW-Stout Library. Instructors can incorporate videos into courses provided through Learn@UW-Stout.


FOB (2-Step)

A FOB is a standalone, one-time password device for 2-Step authentication. The FOB provides a security token that allows access to a network service when a phone is not available for DUO push.


getmydocument.com

Student Business Services emails tax info (1098-T/1098-E) to students; using the information provided in the email, students then retrieve tax documents from getmydocument.com. Tax-related emails to students originate from UW-System administration (example: 1098@eforms.uwsa.edu).Visit the SBS site for more information.

As with any email requesting action that you did not initiate, if you are concerned that the message may not be legitimate, contact the office of origin for verification.




Global Address List

The Global Address List (GAL) is a directory of users within UW-Stout's Office 365 environment.  It is commonly referred to as People in the 365 environment.  It contains the names and e-mail addresses of faculty and staff at UW-Stout. HR creates and maintains the GAL. The GAL can also contain e-mail addresses for external contacts, distribution lists, conference rooms, and equipment.


HRS (Human Resource System)
HRS is UW System's Human Resource System. Many employees access HRS to punch in, enter absence requests, and perform other HR-related functions. Access is granted by the Human Recourses Office.

ImageNow

What is it?

ImageNow is an Enterprise Content Management System and is used extensively across campus.

ImagenNow provides the following:

           Secure Electronic Document Storage

            Electronic Workflow

            Allows document sharing across campus


ImageStout - Annotations Signature Stamps

ImageStout: UW Stout uses the All Forms Name/Date Stamp for internal electronic signature approvals.

          All Forms Name/Date Stamp

          All Forms Name/Date Stamp Deny


ImageStout - Annotations Stamps

ImageStout: Stamps are used to add information to documents when processing without altering the original document.  

Stamps can be customized for your specific needs.


ImageStout - Application Plans

ImageStout: Application plans are used to set the drawer, f1, f2, f3, f4, f5 and the document type of the document.

More Technical Definition: Application plans are designed for indexing document. ImageStout uses an application plan to assign drawer, folder, and document property values to captured documents. These values store additional information about your documents and enable users to easily filter and retrieve documents stored in ImageStout.


ImageStout - Available InformationThe following information is available to you because you have an ImageStout Account

  • Accounting Documents – Invoices, Travel Docs
  • Curriculum Documents – Courses, Minutes, Program
  • Instructional Resources – Books for Courses
  • Purchase Orders
  • Declaration of Authority
  • Fleet Vehicle Reservation
  • Registration & Records Curriculum Changes
  • Senate Information

ImageStout - Batch ModeBatch Mode:  Multiple documents are scanned or printed into ImageStout and indexed later and individually indexed to each person.

ImageStout - Capture Profile Batch Mode

ImageStout - Batches

Multiple documents can be scanned or printed into ImageNow all at once and indexed later.

"Batches" is also listed on the ImageNow tool bar, this is where the batches that have been scanned/printed into the ImageNow system can be found for processing.


ImageStout - Capture Profile

ImageStout: Capture Profiles are the printing options when printing documents into ImageNow/ImageStout.


ImageStout - Custom Property

ImageStout: Additional index fields that are searchable.




ImageStout - Delete a Document

Documents that are no longer needed should be routed to "L_Forms Deleted Forms" workflow queue.


This option is found in the "route anywhere" options, it can be added to your "route forward" options also.


ImageStout - Document Type

ImageStout:  Document type tells us what kind of document it is.


More Technical:  Document type uniquely categorizes a document. Permissions can be assigned at the Document Type level as well. We use the document type for automated routing, especially in the L_Forms Complete workflow queue. Document types begin with the department prefix.


ImageStout - Drawers

Drawers are where the documents are stored in the electronic file cabinet.

Permissions are usually set at the drawer level.


Technical Definition: Drawers provide the first hierarchical level of organization for ImageNow documents. A drawer is used to separate documents and folders into logical categories. Some users think of drawers as individual departments or as a file cabinet drawer.  Drawers are created based on permissions – who needs to view/process the documents that live in a specific drawer.


ImageStout - Email a document in ImageStout

The e-mail icon is located on the toolbar next to "save".  Hovering over the icons they will tell you what they will do.

Clicking on the the e-mail icon will automatically open Microsoft Outlook and the ImageStout document can be e-mailed.

PDF attachments, ImageStout Links or WebNow Links to documents can be e-mailed.

Permissions are set at the Drawer level for e-mailing documents from ImageStout.  The e-mail icon will be grayed out if the permission hasn't been enabled

ImageStout - Email Documents


ImageStout - Folders (formally named Projects)

Folders bundle documents together in groups, similar to a manila folder.

Research Services uses folders for routing grants through workflow.  Admissions uses folders for their student records.

When routing folders through workflow, the routing options are found at the top of the folder and all documents within the folder need to be closed.

For more information refer to Routing Folders:  ImageStout - Routing Folders (Research Services Grants)


ImageStout - Linking

Indexing/re-linking/Scraping

This is the process that assigns the document keys for document retrieval.

Application plans are used during the linking/indexing process.  They define all of the fields that will be used to hold data in order to find the documents once they are saved in the ImageStout system.

Scraping
    Some application plans are setup to pull data from Access Stout (formally known as PeopleSoft) into the proper Index fields, to prevent human errors.

Auto indexing a document.
    Routing a document through workflow to set the index values of the document. Scripts will use the Campus ID, SSN, or Empl ID in Field 5 to set the Campus ID,  Empl ID, Name and in some cases Program.

Re-linking
    The L_Forms drawer documents will be “re-linked” once they are processed
    by the processing department.


ImageStout - L_1Forms Complete (UW Stout Term)

The last signer of a document can route to L_1Forms Complete and
the document will route to the processing department based on the document type.

If there isn’t a specified route for the document, the document will route to an error queue
and the ImageStout team is notified that a new route will be created or the owner of the document will be notified.

Refer to knowledgebase article:  ImageStout - L_1Forms Complete - Where does the document go?


ImageStout - L_Forms Worfkow (UW Stout term)

Forms workflow is UW Stout’s campus workflow session.
The L_ Forms drawer is a holding drawer, no documents permanently live in this drawer.  Once the documents arrive at their final processing department workflow queue, documents are processed and re-indexed into their final drawer.

L_Forms drawer

  • Holding drawer for processing documents – all documents are re-indexed once fully processed.


Forms Application plan – the indexing of the documents are very minimal in this drawer.

  • F1 = Last Name, First Name (can be left blank if document isn’t associated to a person)
  • F2=User ID (automatically populated)
  • F3=Date/Time (automatically populated)
  • F4=Subject (for additional information if needed, can be left blank)
  • F5=Reservation No (Leave blank, this one is for Dining to use)
  • Document type (need to select the correct document type for your document)


Forms Workflow is UW Stout’s campus workflow session.

  • UW Stout has 2 Forms workflow sessions
  • L_Forms Workflow  (most active users)
  • L_Faculty Workflow  (mostly faculty members that only need to access their workflow queue once in a while)
  • This affects the route anywhere list.

ImageStout - Routing DocumentsElectronically moving documents from workflow queue to workflow queue for processing. 

Route Anywhere:  ImageStout - Route Anywhere Options





ImageStout - Signature Stamp - Annotation (UW Stout Term)All Forms Name/Date Stamp - This stamp is used for internal signature approvals.

All Forms Name/Date Stamp Deny - This stamp is used for signature denials.

These stamps can be selected by right clicking the stamp and then left click on the stamp you need., the selection will stay until you change it.

ImageStout - Single Mode (Capture Profile)
Single Mode:  A single document is scanned or printed into ImageStout, indexed and saved at the same time. 


ImageStout - Capture Profile Forms Workflow

ImageStout - Capture Profile Card Access

ImageStout - Capture Profile Card Access (Class Roster)

ImageStout - Capture Profile Setup HR ES5 or ES6 Forms

ImageStout - Capture Profile Batch Mode

ImageStout - Capture Profile (saving printing options)


ImageStout - Stamp AnnotationStamps are used to add information to documents when processing without altering the original document.  
Stamps are customized for your specific needs. 
The All Forms Name/Date stamp is used for internal approvals.

ImageStout - ThumbnailsShows the pages of the documents at the bottom on the screen.  
This feature can be turned on or off by the user at anytime, using the menu bar at the top of the page, choose View and then Thumbnails.

How to activate thumbnails pane:  ImageStout - Thumbnails (How to Activate)



ImageStout - ViewsCustomized Search Options for quick document retrieval.

Views are customized for your convenience, suggestions are welcome.

How to activate the views pane ImageStout - Views Pane (How to Activate)

Setting a default view ImageStout - Default settings on the ImageStout Toolbar

ImageStout - WebForms

What are webforms?

Webforms are forms that are filled out in a browser, upon completion of the form the "submit" button submits the form directly into ImageNow workflow for processing.



ImageStout - WebNow options are different - Why?Why are my options different when logging in with the e-mail URL versus UW Stout Logins Page

Logging into WebNow using the URL link within the e-mail alarm message will take you directly to the specific workflow queue and doesn't give any other options.

Logging into WebNow from the UW Stout Home page will give you the same options as the ImageStout Client with the exception of being able to print items into ImageStout.  ImageStout WebNow - Customize Document Window



ImageStout - WebNow vs ImageNow Client vs Perceptive ExperienceWebNow is the web version of ImageStout/Perceptive Content.  WebNow login option can be found on the UW Stout Home page under Logins    ImageStout WebNow - Customize Document Window

Mac Computers:  WebNow should be used because the ImageNow client isn't supported for Mac computers.


ImageNow Client -  Is recommended for Windows computers and should already be installed.  ImageStout - Finding ImageNow on the New/Reimaged Computer  

Perceptive Experience - Includes simple searching and ease of signing documents in workflow.  Perceptive Experience can be used on mobile devices after VPN has been turned on.



ImageStout - Workflow HistoryThe Workflow history will show; who looked at it, who routed it, where it was routed, and how long it was at each location.

Workflow history of a document will show where the document has been,  how long it has been in a specific workflow queue.


For more informationImageStout - Workflow History

ImageStout - Workflow QueueElectronic in basket and holds documents for processing.

Based on permissions and processes people may have multiple workflow queues.

ImageStout -Digital Signature

ImageStout: Digital Signatures are used on Grants and Purchase orders.  Only a few people use this option on campus.

A password is required when using the digital signature.  Once a digital signature is applied to a document the annotations are greyed out and no longer available.



Index Standards for UW Stout
  • Date:   yyyy-mm-dd  (ex. 2015-07-01 must show leading zeros)  
  • PO Number:   FY#### (ex. 150001 this is a six digit number)  
  • Campus ID:  ####### (seven digit number)  
  • Employee ID:  ######## (eight digit number)  
  • Payroll ID:  ######## (eight digit number)  
  • Name:  Last, First (legal name versus preferred name)  
  • Course ID:  SUBJECT course# section# (ex. MUSIC 396B 903C) no dashes used  
  • Term:  yyyyXXX (ex.  2015FA, 2015WIN, 2015SP, 2015SU)  
  • Funding:  ###-#-###### (FUND-PROG-UDDS)  (EX.  102-1-811001)  
  • UDDS:  ######  (six digit number) (ex. 811001)

KeyServerKeyServer is a software-licensing manager for Macintosh and Windows based computers.

KeyServer allows the University to share software licenses and significantly reduce costs by placing the number of licensed copies of software packages in a central pool to be used from anywhere on the campus network and metering usage so that the number of licenses is not exceeded. There is no noticeable response time difference between keyed and non-keyed applications as each keyed software package resides on the computer's local hard drive. The major benefit of KeyServer is that a software license is not tied to a specific machine. Once a user quits the application its license is relinquished back to the central pool of software and can then be used by someone else.

NOTE: KeyServer is only found on 2016 laptops and older. Any re-imaged laptop will not have KeyServer and can instead use VPN to connect. 

Learn@UW-StoutUW-Stout's learning management system (LMS) is Learn@UW-Stout. Online course content is delivered by Learn@UW-Stout. Students can access courses in Learn@UW-Stout on the course start date as displayed in AccessStoutAccessStout . Learn@UW-Stout is powered by BrightSpace, by D2L.
Library Databases and Resources

Access to Library subscription databases is available to students who are currently enrolled and to all currently-employed faculty and staff plus emeriti. Library staff maintain a page explaining eligibility, along with a list of common problems.


Local User Account
In Windows, a local computer user is one whose username and encrypted password are stored on the computer itself. When you log in as a local user, the computer checks its own list of users and its own password file to see if you are allowed to log into the computer. The computer itself then applies all the permissions (e.g., "can use the CD-ROM", "can install programs") and restrictions (e.g., "cannot install programs") that are assigned to you for that computer.

M4A - Unprotected audio file
M4A is a file extension for an audio file encoded with advanced audio coding (AAC) which is a loss compression. M4A was generally intended as the successor to MP3, which had not been originally designed for audio only but was layer III in an MPEG 1 or 2 video files. M4A stands for MPEG 4 Audio. M4A is an unprotected audio file.

MAC address
A MAC (Media Access Control) address is an ID code assigned to any device with built-in networking capability. A MAC address is twelve digits and is usually displayed as six pairs of characters (hexadecimal) separated by colons or dashes (example - 0A:1B:2C:3D:4E:5F). Most manufacturer's web sites (along with others) can help users find the MAC address of a device; sometimes it is printed on a sticker on the device or the box it came in or included in documentation.

MAP-Works
MAP-Works is a student assessment and retention system for first-year students used by advisors and instructors of first-year students. Access is requested through the Housing Office.

Merging DocumentsDocuments can be merged together within the ImageNow System.

Documents can be merged together within the ImageNow system as long as both documents
are in the same drawer and merging permissions are turned on for that drawer.

Multifactor Authenitcation/MFA (2-Step)
Multifactor authentication (MFA) is a security system that requires more than one method of authentication from independent categories of credentials to verify the user's identity for a login or other transaction.

Outlook Web App (OWA)
Microsoft's web-based email client, part of Office 365, is used to check Stout email from a web browser.

People

People is a directory of users within UW-Stout's Office 365 environment.  It contains names, email addresses and contact information of faculty, staff and groups at UW-Stout.  HR creates and maintains individual accounts in People.  People can also contain personal external contacts, distribution lists, and conference rooms.   People can be viewed in the Outlook Web app or Outlook Desktop app.  For more information on People visit Microsoft.


PermissionsPermissions are granted based on the needs of the position requirements.  Permissions are adjusted as needs change.

Permissions are granted in Groups and at the Drawer and Document Type levels. 


POTS
POTS (Plain old telephone service)  The typical, familiar model of a single phone line and a single phone number.

Prefixes (UW Stout)

Prefixes on Drawers and Document Types

Prefixes represent the department that owns the drawers and views.

A few examples:


J_ = UW River Falls
L_ = UW Stout
L_AC   = Advisement Center
L_Acct = Accounting Office
L_ADM  = Admissions
L_ART  = Art Department
L_Curr = Curriculum
L_E-Stout = Client Tech Services
L_FA  = Financial Aid
L_GS  = Graduate Studies
L_HR  = Human Resources
L_IRS = Instructional Resources
L_SBS = Student Business Services
L_RR  = Registration and Records


Push (2-Step)Duo Push is a method of 2-Step authentication that uses a mobile phone application to provide notifications that allow you to approve authentication to a protected resource. When logging in to a protected resource with your username and password, choose Duo Push on the authentication prompt. Then, tap ‘Approve’ on the push notification sent to your phone seconds later to securely access your application.


Qualtrics

Qualtrics is the online survey program licensed through the UW-System. Access to this tool is available to all Stout faculty, staff and students; no access request is necessary.



Reimage

Reimaging is the process of reinstalling a computer's operating system and default campus applications. A backup should always be performed by the user prior to a reimage. This applies to all students, faculty, and staff. All reimages will be done at the Technology Help Desk in Millennium Hall. See Data Responsibility and Backup.


Route AnywhereRoute Anywhere is a list of everyone in a specific workflow session.  
This can be referred to as your long list. This list cannot be modified.
Route Back

Route back will route the document back to the last workflow queue it was routed from and won't show where it is routing to.



Route ForwardRoute Forward is a predefined list and can be adjusted by the imaging team at anytime.  
This is the list of people you route to most often and can be referred to as your short list

Route UpRoute up will show where the document has been and can be used to route a document back to someone.


Skype

Skype is an application that provides video chat and voice services that uses VoIP technology.  Users can send and receive text, voice and video messages.

Two types of Skype accounts - Personal and Business which is campus managed.

    • Personal accounts belong to the individual using that accounts.
    • Business accounts are managed accounts that connect through the UW-Stout hosted Skype system

Softphone
IP telephony software that lets users send and receive telephone calls over the internet using a computer rather than using dedicated telephone hardware. It is typically used with a headset and microphone.

STAR
Student Technological Assistance and Resources organization (STAR), a self-managed student organization that performs numerous invaluable services in support of campus technology including the frontline support provided by the Technology Help Desk.

Stout Share
Stout Share is the system by which students can share information found within Access Stout with parents and others to whom they delegate permission.

StoutAlert
StoutAlert (powered by Rave) is the campus' emergency alert and notification system. Please contact University Police with questions or visit their StoutAlert site.

Talent Acquisition Manager (TAM)
The UW-System-hosted system used for recruitment of new employees. Access is granted for hiring managers and hiring committee members when a recruitment is initiated with the Human Resources Department. No prior access request is necessary. Please contact HR with questions.

TMA

TMA is the system used by Physical Plant for the submission and management of work requests. See their website for login information.

Work requests for classroom lights, heating/cooling, clocks, and other facilities issues (non-computer or audio-visual) should be submitted to the Physical Plant via TMA.


Token (2-Step)
A security token (also referred to as a hardware token) is a small hardware device carried by a user to authorize access to a network service. The device may be in the form of an embedded key fob.

URL

URL stands for Uniform Resource Locator, and is used to specify addresses on the World Wide Web. A URL is the work identification for any resource connected to the web.

URLs have the following format:

protocol://hostname/other_information

For example:

http://www.uwstout.edu/future

The protocol used for web resources is HyperText Transfer Protocol (HTTP).   The protocol is followed by a colon, two slashes, and then the domain name.  Directory names are separated by single forward slashes.



Username
A UW-Stout username, everything to the left of the @ symbol in an email address, is used to log into most campus resources like Access Stout and Learn@UW-Stout. Examples are "smithj" or "smithj1234".

Userprincipalname (UPN)
Userprincipalname (UPN) is username + @uwstout.edu. This is different from email address. Faculty/staff have a UPN of username@uwstout.edu and students have a UPN of username1234@my.uwstout.edu.

VoIP

VoIP, or Voice over Internet Protocol, is a technology that enables people to use the Internet as the transmission medium for telephone calls by converting voices into digital signals. The main advantage of VoIP is that users can connect from anywhere there is a network data connection and make phone calls without incurring typical analog telephone charges, such as for long-distance calls. Other terms commonly associated with VoIP are IP telephony, Internet telephony, broadband telephony, and broadband phone service. 

LIT has chosen Microsoft's Skype for Business (SFB) as the software solution to deliver the new VoIP solution

More detailed information about this technology, can be found on the Federal Communications Commission website


VPN
virtual private network (VPN) is a technology that creates an encrypted connection over a less secure network. Using a VPN ensures the appropriate level of security to the connected systems when the underlying network infrastructure alone cannot provide it

Waveform Audio File (.wav)

Waveform Audio File Format (WAVE, or more commonly known as WAV due to its filename extension) (rarely, Audio for Windows) is a Microsoft and IBM audio file format standard for storing an audio bitstream on PCs.


WeBWork
WeBWork is a learning management system used in some math courses. WeBWork is maintained by the Mathematics Statistics and Computer Science department. Please direct questions to the instructor.

Windows Media Audio (.wma)
Windows Media Audio (WMA) is the name of a series of audio codecs and their corresponding audio coding formats developed by Microsoft. It is a proprietary technology that forms part of the Windows Media framework.

WinEst
WinEst is an application managed by the Construction Department for Construction students. Students should contact their Construction instructors and faculty or the department chair for information.