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SORH 205 - Teams Room Presentation System

How to use the SORH 205 - Teams Room and present in SORH 205

Installed during the 24-25 Winterm, SORH 205 is now a "Microsoft Teams Room" (MTR). This allows users to  manage the Teams meeting via the SORH 205 touch panel, while their laptop is used solely for content.

The "SORH 205 - Teams Room" calendar is used only for scheduling Teams meetings, not for room scheduling.  To schedule the room contact Lori Sweitzer at sweitzerl@uwstout.edu, or 715/232-5320. 

(Beginning fall of 2025, SORH 205 room scheduling for will be done by Registration and Records via the EMS reservation system, but you will still need to schedule your Teams meeting)

Once you have your room reservation confirmed, you will need to schedule the Teams meeting.

This KB entails the basic instructions. More information about Microsoft Teams can be found at Microsoft Teams help & learning

Creating a Teams meeting for SORH 205

This may look different, dependent upon which format you are using (Teams desktop/web, Outlook desktop new/old/web


In the calendar meeting, type SORH 205 - Teams Room in the "Location" field.

Location field in an outlook appointment

If you don't see the Location field, make sure you are scheduling a Teams Meeting and not an Appointment.

Be sure that it reads "SORH 205 - Teams Room" and the auto complete did not fill in something else.

 A meeting organizer or Co-Organizer must be present in the room at the time of the meeting—LIT/LTS staff cannot manage meeting settings.

It is much easier to modify your meeting seeings in advance, than to try to change them after the meeting has started. Some changes cannot be made once the meeting is created.

This can be done in the Meeting Options

Meeting options in a Teams meeting appointment

You can start the meeting from the system in the room, but you must bring a laptop to share content, there is not a computer in the room.


For meeting scheduling assistance, see this link How to Schedule a meeting in Microsoft Teams, note the options in the sidebar below.

Microsoft Teams Meting options web page capture

For Teams training and advanced options, visit Microsoft Learn for Microsoft Teams.

Starting your SORH 205 - Teams Room meeting and sharing content

  1. Upon entering the room you will see a touch panel on the teaching station. 
    1. Touch it anywhere to start the system, the monitors and projectors will power on.

  2. Start your meeting by pressing Join on the touch panel.

    select meeting


  3. Your meeting will start with the system cameras and microphone unmuted, touch each button to mute them if desired.

    audio video mute buttons

  4. People in the room can join and manage the meeting on their laptop, but they MUST mute their microphone and speakers!

  5. There are 3 microphones in the room: a handheld, clip-on, and tabletop.

    1. The handheld and clip-on mics should be in pouches on top of the rack below the teaching station.

      SORH 205 microphones

  6. To activate the tabletop mic, push the button labeled Push, the green light indicates it is live.

    tabletop mic buttons

  7. To show content from your laptop, plug the HDMI cable into your laptop, it will automatically share to the content screen.

  8. If muted, unmute the video and audio to start your meeting.

    unmute buttons

Sharing content without a Teams meeting in SORH 205

  1. Upon entering the room you will see a touch panel on the teaching station. 
    1. Touch it anywhere to start the system, the monitors and projectors will power on.

  2. If you are not hosting a Teams meeting and only showing content, plug your laptop into the HDMI cable.
    1. The system will automatically share your screen and duplicate it on all screens.

      share screen


    2. When you are finished, unplug your laptop.  With no laptop connected, the system will shut off in 3 minutes.


Keywords:
sorh 205 classroom Teams meeting online 
Doc ID:
148295
Owned by:
Michael W. in UW Stout
KnowledgeBase
Created:
2025-02-12
Updated:
2025-08-04
Sites:
UW Stout