Asset Management: UW-Stout Faculty/Staff Computer Theft (or loss) Procedure

According to UW-Stout Administrative Procedure 038, the procedure for reporting a stolen or lost faculty or staff computer asset is as follows:

If a hardware asset is stolen or missing, the employee to whom the device is assigned must complete the following tasks:

1. In the case of an off-campus theft, the employee must file a report with local police (i.e. the appropriate agency for the jurisdiction where the theft occurred) as soon as possible, and the employee must request a copy of the report. Failure to file a report could result in the employee being responsible for the cost of replacement. If the local authorities refuse to complete a report, the theft should be reported to University Police.
2. Hardware assets stolen or missing on-campus should be reported directly to University Police.
3. The employee must provide documentation of the incident from local authorities to LIT.
4. LIT will complete the following tasks:
   • Interview the employee to determine the risk to protected information.
   • Update the inventory system, designating the device as stolen or missing and including the documentation from police.
   • Provide notification of loss, including serial number, to Safety and Risk Management and to Business and Financial Services.
5. The employee must notify the department head and business manager of the missing or stolen device.

Please contact Safety and Risk Management if the value of the stolen computer may merit an insurance claim.