Scheduling Meeting Rooms in Classic Outlook (PC)

How to schedule a meeting in a room with a room mailbox using Classic Outlook on Windows
  1. In the Outlook application, click on the New Items drop-down arrow.

    New item options dropdown within Classic Outlook

  2. Select Meeting.

    New meeting selection screen Classic Outlook


  3. In the Required and Optional sections, invite all of your desired participants. Search for people by clicking on the Required or Optional buttons.

    Require or Optional Attendees Options

  4. Type in the last names of your desired participants and double click on them to add them to the meeting. When you have added everyone, click on the OK button.

    Searchbox for adding participants to meeting

  5. To pick a room, click on Locations.

    Location options button

  6. Double click on a room to add it to the meeting. If you want to check the availability of more than one room, add all potential rooms.

    room selection windows

  7. Once you've picked your room(s), click on the Scheduling Assistant button to see a list of suggested times that work for both the room and participants.

    scheduling assistant window


  8. Once you have picked a time, click on the Send button in the ribbon to send the meeting invitation.

    send button

  9. If the room is available, you will get an accepted email.

    Meeting location accepted email

  10. If the room is unavailable, you will get a declined email.

    Email notifying you that the request was declined.


Keywords:
Office Suite, room email, reservation, reserve, reserved, schedule, scheduled, meet, Classic Outlook 
Doc ID:
74101
Owned by:
Jack B. in UW Stout
KnowledgeBase
Created:
2017-06-16
Updated:
2025-06-02
Sites:
UW Stout