Microsoft Teams: Adding External Users To a Meeting Using a Link

This document goes over how to invite external users with an invite link to add them to future or ongoing Teams meetings.

  1. Create a Teams meeting within the Outlook Calendar.

    Click the "New Teams Meeting" button

  2. Invite internal/external users.

    Invite Internal/external Users here. There is a number that is located in the invite message which they can dial if they would like to use their phone instead

  3. Join the meeting by clicking on the meeting within your calendar, then the Join Teams Meeting button.
  4. Once in the meeting, click the View Participants button located to the left of the Hang-up button.
  5. Click on the Copy Join Info button to the right of the invite field.

    Click view participants then copy join info

  6. Send the external user an email with this information copied to it.
  7. When the user joins, they will be moved to the lobby where the creator of the meeting will need to approve them by clicking the approve button next to their name located in the View Participants tab.

    Approve users into the meeting by clicking the approve button next to their name name.

Keywords:add, user, external, already, outlook, group, email, join, participate, approve,   Doc ID:99866
Owner:Seth C.Group:UW Stout
Created:2020-04-01 12:53 CDTUpdated:2020-04-06 07:35 CDT
Sites:UW Stout
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