SharePoint/Teams Site Management
Posted: 11:58:48, Monday, May 8, 2023 Expiration: 11:58:48, Friday, May 19, 2023
On May 15th, LIT will be turning on features in Microsoft 365 to help manage Microsoft Teams and SharePoint sites and mitigate the risks of site sprawl.
UW-Stout is invested in Microsoft Teams and SharePoint, and these are powerful tools that UW-Stout faculty, staff, and students use for real-time communications, collaboration, and file storage.
On May 15th, LIT will be turning on features in Microsoft 365 to help manage Microsoft Teams and SharePoint sites and mitigate the risks of site sprawl. Sprawl can lead to the following issues:
- Orphaned and abandoned Teams/Sites
- Unmanaged and unsupported Teams/Sites
- Loss of functionality due to failure to transfer Team/SharePoint site ownership
- Lack of accountability
(You can learn more in Stout's Teams and SharePoint Management Administrative Policy AP092)
Once these management features are turned on, owners of SharePoint and Teams Sites that have not had activity for 365 days or more will receive an email message as shown below. The email will come from: Microsoft Groups Team (email@example.com). These emails will be sent 30 days, 15 days and 1 day prior to deletion and if no action is taken by the owner, the site will be deleted. If necessary, sites can be recovered 30 days after deletion.
LIT staff will evaluate sites flagged for deletion that do not have owners. Please review AP092 for information on the importance of having at least two SharePoint and Teams owners and managing succession associated with staff turnover.
You will not receive a renewal email message as long as the SharePoint and Teams sites you own have had activity as described in AP092 in the last 365 days.
-- UW Stout
KnowledgeBase: Heidi Catlin
Created: 02:02:01, Thursday, May 4, 2023 (by Heidi C.)
Updated: 12:56:14, Tuesday, May 9, 2023 (by Heidi C.)