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Faculty and staff account deprovisioning due to change in employment status

The retention schedule of faculty and staff accounts de-provision

The deletion of campus faculty and staff accounts is performed based on the following:

    • Termination
      • Access to email and authentication will be removed the last day of employment
      • Upon request, email access can be granted to the supervisor for a designated period of time


    • Lay-off
      • Access to email and authentication will be removed the last day of employment
      • Upon request, email access can be granted to the supervisor for a designated period of time


      • Resignation
          • Access to email and authentication will be removed the last day of employment
          • Upon request, email access can be granted to the supervisor for a designated period of time


          • Contract expiration (ex: Adjunct)
              • Email and authentication account will be available to employee for 12 months unless they are requested to be deleted by Human Resources or their department, or the University has been notified that they are not returning
              • Upon request, email access can be granted to supervisor for a designated period of time


              • Standard retirement
                • Upon request, email access can continue after retirement (see related Technology Considerations for Retirement )
                • Authentication will be removed the last day of employment
                • Upon request, email access can be granted to supervisor for a designated period of time
                • Email accounts that are unused and disabled will not be reenabled


              • Official emeritus designation
                • Email and authentication account will remain available until account has not been logged into for over 12 months
                • Upon request, email access can be granted to supervisor for a designated period of time

              See Also:




              Keywords:deletion retirement retire retiree emeriti emeritus employee e-mail retention account exiting   Doc ID:48373
              Owner:Dan D.Group:UW Stout
              Created:2015-03-05 11:13 CDTUpdated:2018-07-27 08:36 CDT
              Sites:UW Stout
              CleanURL:https://kb.uwstout.edu/exiting
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