Topics Map > Service Catalog > Device support > Asset Management
Topics Map > Service Catalog > Device support > Device deployment

Asset Management (Computer Inventory): Verify, change users, add note, etc.

Summary of campus computer inventory

Learning and Information Technology maintains the campus’ computer inventory database. Administrative Procedure Number 038 defines the roles and responsibilities of individuals and departments as they pertain to the campus’ computing assets. The computer inventory tool is accessed via the Self-Service feature of the Technology Helpdesk.

Please note that you must be a designated Inventory Admin to access this online tool. 

The campus inventory tool will allow the user to:

•  Record and change the user assigned to a C-numbered computer
•  Record a date the equipment was “verified” for annual inventory purposes
•  Record a single note about each piece of equipment for future reference
•  Transfer computer assets between departments
•  View the campus’ list of computer assets assigned to each department

Verify computer assets, change users, add notes

Log in and access departmental computer list

  1. Visit the self-service help desk (

    Self Service

  2. Click the Inventory Audit link in the Self Service sidebar

    Side Menu

  3. Choose the department from the drop-down list (if you are designee for only one, that department will appear)

    Choose Department

Verifying (record a date of inventory for audit purposes)

  1. Check the box in the Verify column of the appropriate computer or printer (you can click multiple computers)


  2. Click the Verify button at the top of the page beneath the department name


  3. The “Date Last Verified” will be recorded and reflected in the Date Last Verified column

Change assigned user

  1. Click the edit button for the appropriate computer

    Assigned User

  2. Delete the name of the previous user (if any) and type the username of the new user (a user must be selected; this field cannot be blank)

    Assigned User

  3. Click the Update button in the Edit column

Recording a note/computer description

  1. Click the edit button on the appropriate computer line
  2. In the Computer Description column type a brief note for your future reference (ex. Used by student employees at front desk)
  3. Click the Update button

Printing a list 

(Hint: online list pastes well into Microsoft Excel)

  1. Click the Export to Excel button
  2. Click Save as
  3. Select a destination and file name
  4. Click Save

Annual Notice from Business Services

The campus computer and iPad inventory must be updated regularly by the computer inventory coordinator in each department and verified by physical identification of the devices. 

It is important to remember the following:

  • Each individual should be assigned a single computer.
  • It is a violation of UW-Stout policy for an employee to keep a university computer at his or her home.

See Also:

Keywords:inventory cost share theft online tool asset c-number verify   Doc ID:52690
Owner:Larissa H.Group:UW Stout
Created:2015-06-17 12:25 CSTUpdated:2020-10-16 08:50 CST
Sites:UW Stout
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