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Networking Printing (PC): Adding Print Code to Printer Preferences

Help entering in printer codes to use MFD (Multi-Function Devices) that require them on end user computers

REQUIRED:  Printer installed and Print code or copy code - Contact department associates for codes -LIT does not assign or give out codes 


  1. Use the Search icon in the bottom left to search for Printers & Scanners.

    example of where and how to search

  2. Open the Printers & Scanner app.

  3. Select the printer you are looking to add a codes to.

  4. Click Manage.

    example of where the manage option is located

  5. Click Printing Preferences.

  6. In the new menu, select Detailed Settings > Job Setup.

    example on where the menu options are located on the screen.

  7. Add your code to the User Codes section.

  8. Click Apply then OK.


PRINTER CODES DISCLAIMER :  Printer codes are requested and deployed on printers by the department that owns or leases the printer. The department requests this option, it is not setup by default. Printer codes are the responsibility of the department to maintain, LIT will only facilitate the addition of codes to the address book when requested through a help desk ticket. LIT does not encourage the use of codes, especially an individual code for every user in a department. LIT understands the need to control the cost of printing codes can be setup at department request.  If your department chooses to use print codes, it must be understood that it is the department's responsibility to manage, assign, and inform users of codes to use. 

LIT will provide code support for the following: 

1. Documentation on how request codes to be added to the printer
2. Documentation and instruction for end users on adding codes to printer settings
3. Basic troubleshooting assistance with printer code

See Also:




Keywords:Printer codes, printer, network copy, copy code, printer, Multifunction printer, Lanier, Ricoh, printer installation, ADMN_125_MFD_1, ADMN_303L_MFD_1, APPA_322_MFD_1, APPA_236_MFD_1, BOWH_400_MFD_1, BOWH_217_MFD_1, BOWH_123-3_MFD_2, CALH_110_MFD_1, HERH_240A_MFD_1, HERH_240A_MFD_2, HERH_453_MFD_1, HERH_202_MFD_1, HERH_268_MFD_1, HERH_129_MFD_1, JETH_127_MFD_1, RSLC_430_Color_1, JHSW_331B_MFD_1, JHSW_123B_MFD_1, HARH_112j_MFD_1, TAIH_118_MFD_1, JHTW_281A_MFD_1, JHTW_280_MFD_1, JHTW_161_MFD_1, UNVS_117_MFD_1, VOCR_243_MFD_1, VOCR_140_MFD_1 printcode   Doc ID:54304
Owner:Larissa H.Group:UW Stout
Created:2015-07-23 15:57 CDTUpdated:2021-06-30 14:54 CDT
Sites:UW Stout
CleanURL:https://kb.uwstout.edu/printcode
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