Blackboard Collaborate Ultra: Allowing Outside Participants into Your Session

This article explains how to allow outside participants to enter your Blackboard Collaborate Ultra session.

Blackboard Collaborate Ultra - Allowing Outside Participants into Your Session 

Note: Google Chrome is the recommended browser for use with Blackboard Collaborate Ultra.

While students enrolled in your course can easily access the Collaborate Ultra sessions you have created, there may be times when you would like to have an outside participant join your session. This might be a colleague, administrator, or a guest speaker. Allowing outside participants to attend your sessions is easy and does not require you to enroll them in your course.

Open the Canvas course for the class that the Collaboration is in. On the Navigation bar on the left side of the screen, click on the Collaborate Ultra tab.

When your Sessions window opens, choose the session you want to use and click on the Session Options button to the far right of the name of the session name.

sessions menu with session options chosen for one session

After you click the Session Options button a menu will open. Choose Copy guest link from the list of options.

copy guest link window

After the window for the guest link opens, click on the guest link to highlight it. When you see the Copied popup appear, the link has been copied to your clipboard. If you are unsure, you can also highlight the link and copy it.

copying the guest link

Open your email client and paste the URL you copied into an email and send it to the people you want in the session. Since the URL would allow anyone with Internet access into the session, it is important that the recipients of the email do not share the URL with others.

email to send URL to guest speaker

When it is time for the outside participants to join the session, they should open their Google Chrome browser. Then, they should paste the URL from the email into the address bar and hit the Enter key on their keyboard.

URl pasted into address area of Google Chrome browser

In the window that opens, they should enter their name and then click on the Join Session button.

Login for session guest

If you have the Notifications turned on, you will see a message when they enter the meeting.

Notification that guest has entered session

If they do not have the correct role when they enter the meeting, go to the lower right-hand corner of the screen and click on the purple button with the double arrowhead in it.

button to open collaborate panel

This will open the Collaborate panel. When the panel opens, choose the Participants List.

Collaborate panel open with Participants list chosen and highlighted

When the Participants List opens, mouse over the name of the person. When the circle with the three dots in it appears, click on it.

Gues speaker listed with arrow ponting to options button

This will open the options you have for this participant. Choose the role you would like them to have by clicking on it. In order for them to present material, they must be in either the Presenter or Moderator role. If they will not actually be moderating the session, it is best to put them in the Presenter role.

Guest speaker role options

Things to Keep in Mind
  • It is advisable to only promote participants to the Moderator role if they will actually be helping you to moderate the session.
  • It is only necessary to promote someone to Presenter role if they are presenting but not moderating the meeting. 
  • The Captioner role is the person/people who will type in captions as the meeting progresses, if closed captioning is enabled. Note: Learning Technology Services (LTS) does not provide or pay for the use of session captioners.
If you would like training or assistance with Blackboard Collaborate Ultra, please contact the Instructional Technology Consultant for your college.

Keywords:blackboard collaborate ultra, collaborate ultra, blackboard collaborate ultra tutorial, collaborate ultra tutorial, collaborate tutorial, ultra tutorial   Doc ID:67324
Owner:Emily L.Group:UW Stout
Created:2016-09-28 13:39 CDTUpdated:2021-03-29 14:16 CDT
Sites:UW Stout
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