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Networking Printing (Apple): Adding Print Code to Printer Settings

How to add printer/copy codes to local printer settings on a Apple computer


Print code or copy code - Contact department associate for codes (Read Disclaimer at bottom)

Printer must already be installed. See Networking Printing (Apple, Faculty/Staff): Installing Campus Printers - Advanced 

  1. Open Microsoft Word.

  2. Select File > Print.

  3. Choose the printer from the drop-down that you'd like to add a code to.

    Example of printer selection and job log location

  4. Select the drop-down next to Copies & Pages and select Job Log.

  5. In the Job Log menu, click the checkbox to Enable User Code and enter your code.

    Example of where to enter the usercode

  6. At the top of the window, select the drop-down next to Default Settings and select Save Current Settings as Preset...

    Example of the preset menu location

  7. Give your preset a name (such as Code), select Only this Printer, then click Ok.

    Example of preset settings

  8. Every time you print to this printer from now on, you will want to make sure that the preset you just created is selected.

    Example of what you will see when printing with a code preset


If print job does not print, try some of the following tips or contact the technology help desk with printer name and code at 715-232-5000, at, or stop at the helpdesk located in Sorensen Hall 105.
  • Others are able to print, but my code isn't working:
    • Double-check codes are set up correctly (Step 5) and that the preset is chosen (Step 8).

  • My code worked and then stopped working:
    • Make sure preset settings are selected and that you are logged in under the same credentials.
    • Make sure that codes have not been changed since you have last printed (your department ADA will know if codes have changed).
    • If your password has recently changed, make sure your keychain has been reset: Reset Keychain after password change on domain (faculty/staff) Apple


  • Printer codes are requested and deployed on printers by the department that leases the printer and requests this option.  

  • Printer codes are the responsibility of the department to maintain and LIT will only facilitate the addition of codes to the address book when requested through a help desk ticket.

  • LIT does not encourage the use of codes, especially an individual code for every user in a department, but understands the need to control the cost of printing.  

  • If your department chooses to use print codes it must be understood that it is the department's responsibility to manage codes and inform users of their codes.

  • LIT does not manage, maintain, or otherwise support any funding strings or chargebacks associated by codes. Any funding string inquiries must be directed to

LIT will provide the following support: 

  • Documentation on how to request codes be added to the printer.

  • Documentation and instruction for the end user to enter in the code in printer settings.

  • Basic troubleshooting assistance with printer codes.

See Also:

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Owner:Larissa H.Group:UW Stout
Created:2016-10-25 11:26 CDTUpdated:2021-10-19 16:18 CDT
Sites:UW Stout
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