Scheduling Meeting Rooms in Outlook (PC)

How to schedule a meeting in a room with a room mailbox using the Windows version of Outlook.

  1. In the Outlook application, click on New Items.

  2. Scroll down and click on Meeting.

  3. In the To... section, invite all of your desired participants. Search for people by clicking on the To... button.
  4. Type in the last names of your desired participants and double click on them to add them to the meeting. When you have added everyone, click on the OK button.

  5. To pick a room, click on Rooms...
  6. Double click on a room to add it to the meeting. If you want to check the availability of more than one room, add all potential rooms.
  7. Once you've picked your room(s), click on the Scheduling Assistant button to see a list of suggested times that work for both the room and participants.

  8. Once you have picked a time, click on the Appointment button above the Scheduling Assistant button and then click on the Send button to send the meeting invitation.


  9. If the room is available, you will get an accepted email.

  10. If the room is unavailable, you will get a declined email.




Keywords:Office Suite, room email, reservation, reserve, reserved, schedule, scheduled, meet   Doc ID:74101
Owner:Alison S.Group:UW Stout
Created:2017-06-16 09:46 CDTUpdated:2017-08-10 09:28 CDT
Sites:UW Stout
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