How to Share Calendars in Outlook

This guide will overview both Mac and Windows options to share calendars within Outlook.

Windows

Sharing Your Calendar
(this article was originally available through a Microsoft Support page)

  1. From your calendar folder, on the home menu, select share calendar.

    Share your calendar with another person.

  2. Choose the calendar you want to share from the drop-down menu.

  3. In the calendar properties dialog box, click add.

  4. You can search for people from your address book or type in their email address in the Add box. When you're done adding names in the add users dialog box, click ok.

  5. Back in the calendar properties dialog box, select the person's name or email address, then choose the level of details that you want to share with the person, then click ok.

    Choose the permissions for each person.

  6. The person you've shared your calendar with will receive a sharing invitation by email.


  7. Once the recipient clicks Accept, they'll see your shared calendar in their calendar list.

Removing Permissions
(this article was originally available through a Microsoft Support page)

  1. Click calendar.

    Calendar command

  2. Click home > calendar permissions.

    Calendar Permissions button in Outlook 2013 Home tab

  3. On the permissions tab, click the user's name and then choose remove.

    Permissions


  4. Click ok.

Opening a Shared Calendar
If you do not see a shared Calendar, please follow these steps.

  1. In the top navigation bar click add calendar > open shared calendar.

    open

  2. In the box that opens up, type in the person's name and select ok.

    john doe

  3. If there are multiple people by that name, a secondary box will open. In that box, highlight the correct name and click ok.

  4. You should now have two calendars on your screen, your calendar and the shared calendar.

  5. For convenience, you can select the arrow next to the shared calendar to nest it behind yours.


Mac

Sharing Your Calendar
(this article was originally available through a Microsoft Support page)

  1. At the bottom of the navigation pane, select the calendar icon.



  2. Select the calendar you want to share.

  3. On the organize tab, choose calendar permissions.

    Click Calendar Permissions

  4. In the calendar properties box, choose add user.

    Add user button on Calendar Permissions tab

  5. In the search box, enter the name of the person you want to share your calendar with.

  6. When you see their name appear in the list, select it and then choose add.

    Click Add

  7. In the calendar properties box, select the permission level down arrow, and choose the permission level to assign to the person you added. (Note that the settings for Read, Write, Delete, and Other options change based on the permission level you choose)

    Set permission levels for your shared calendar

  8. Check the boxes that apply in the read, write, delete, and other sections, and then select ok.

Removing Permissions
(this article was originally available through a Microsoft Support page)

  1. At the bottom of the navigation pane, select the calendar icon.

  2. Select the calendar you want to remove their permissions from.

  3. On the organize tab, choose calendar permissions.

    Click Calendar Permissions

  4. In the calendar properties box, choose remove, then ok.

Opening a Shared Calendar
(this article was originally available through a Microsoft Support page)

  1. At the bottom of the navigation bar, click calendar.

    Click Calendar

  2. On the organize tab, click open shared calendar.

  3. In the search box, type the name of the person who has granted you access to their calendar, and press enter.

  4. Select their name, and click open.

    Open a shared calendar

  5. The shared folder will appear in the left navigation page under the shared calendars heading with the person's name who shared the calendar below it.

    Shared Calendars



Keywords:calendar outlook share public view email permission permissions Outlook 2016 e-mail calander   Doc ID:85158
Owner:Larissa H.Group:UW Stout
Created:2018-08-23 08:56 CDTUpdated:2018-09-12 16:22 CDT
Sites:UW Stout
Feedback:  0   0