OneDrive for Business: Windows Desktop

This article covers how to open and where to find OneDrive for the Windows Desktop.

Opening OneDrive For The First Time

OneDrive Cloud Icon

grey cloud
  1. In the bottom right of your taskbar, click the caret icon (^ ) to view more taskbar icons.
  2. Click the One Drive icon(grey cloud).
    1. If the icon is grey - Your account will need to be set up. Go to Setting Up One Drive.
    2. If the icon is blue - Your account is set up and you are signed in. Go to the Finding OneDrive Documents section
  3. If there is no cloud icon, please go to the Using the Application section.

Setting up OneDrive

  1. When OneDrive Setup starts, enter your full Stout email address ( for students and for faculty/staff).

    sign in p2

  2. Most users will not have any need to change the OneDrive folder location. (Recommended) If you want to change the folder location, select Change location.


  3. Many computers hang at this window. Please just click the Next button.

    skip this window

  4. On the All your files, ready and on-demand screen, you'll see how files are marked to show them as online-only, locally available, or always available.


  5. Click the right-arrow until you get to the very end and see this window. You can either close the window using the X in the top right or you can click Open My OneDrive Folder.

    finish login

  6. Congratulations! You are now signed into OneDrive!

Opening OneDrive Application 

OneDrive on the Desktop

  1. In the Windows search bar in the bottom left, type onedrive. 
  2. Click on OneDrive in the results to open up the desktop application.

    alternate opening

  3. If nothing happens, please continue to OneDrive in the Browser.

OneDrive in the Browser

  1. Go to StoutCloud available from
  2. Click on the App Launcher and then click on OneDrive.

    App Launcher

  3. In the menu above your OneDrive documents, click Sync.

    onedrive web app open

  4. If you are continuing to have issues with opening OneDrive, please contact the Technology Help Desk.

Finding OneDrive Documents on the Desktop 

File Explorer

Your OneDrive folder is available from the File Explorer as seen below. You can open it and view its contents just like any other local file.

onedrive folder

OneDrive on Task Bar

Click on the OneDrive icon (blue cloud) on your taskbar. Click on Open folder to view them in File Explorer or click on View online to view them in a browser.


What Now?

  • OneDrive Desktop will sync and backup your Desktop, Documents, and Pictures with OneDrive. This is an automatic sync that only requires to a quick setup.
  • Please see this article for instructions to turn on the "Protect My Files" feature: OneDrive Desktop (Windows 10): Protect My Files 

Keywordsonedrive windows desktop folder files sync   Doc ID87706
OwnerTenchi X.GroupUW Stout
Created2018-11-13 10:19:18Updated2023-03-22 16:14:27
SitesUW Stout
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