BP Logix: Asset Management_Surplus Forms

The Surplus Declaration and Reclaim forms are located: 

• Go to Surplus Property or StoutForms, located on Stout Cloud
• Click on:
• Surplus Declaration Form
• Surplus Property Request Form
• IT Hardware Asset Surplus/Ownership Transfer
• The BP Logix login screen will automatically appear
• Enter your UW Stout Credentials
• You will be prompted for your 2-step authentication
• The Surplus Declaration form will appear

The following forms have been combined:

• Select the form you need

• • Surplus Declaration/Surplus Pick up Request Form
  • Reclaim Surplus Equipment
  • IT Hardware Asset Surplus/Ownership Transfer Form (There is a link to the IT Hardware Asset Surplus/Ownership Transfer Form in two places on the form)

Business manager is only needed for the Surplus Declaration form, enter the business manager before submitting this form.

Selecting the Surplus Declaration/Pick Up Request Form (except IT hardware assets) Form

• Surplus Declaration/Pick Up Request Form (except IT hardware assets) is selected
• The Surplus Declaration/Pick Up Request Form (except IT hardware assets) entry section appears
• Enter as many items as needed

Selecting the Reclaim Surplus Equipment Form

• Reclaim Surplus Equipment is selected
• Does not need business manager approval.
• The Reclaim Surplus Equipment entry section appears
• Enter as many items as needed

IT Hardware Asset Surplus/Ownership Transfer Form

For your convenience there is a link in the "To Surplus IT Hardware Assets" section and "Select the form that is needed".

• IT Hardware Asset Surplus/Ownership Transfer Form (computers, iPads, network printers, smartphones, etc.)
• Takes you directly to the Technology HelpDesk form
• Fill out the form.

BP Logix timeline works like this (Workflow/Routing):

1. Initiator is notified by email once the form has been submitted.
2. Forms routes to the business manager that was chosen by the initiator on the form.  The business manager is notified by email with details and instructions.
   1. This only pertains to the Surplus Declaration form
3. Once the business manager enters the funding string, the form is routed to Surplus for processing.
4. Surplus processes the form.
5. The completed form is automatically saved in ImageNow for later retrieval as needed.
6. Log into ImageNow and go to the PMM Surplus View.
   
   

See Also:

• BP Logix: Logging in
• BP Logix Approvals