Software Request and Renewal Process

All software purchases (new requests or renewals) must be evaluated by LIT's software security team in order to ensure it complies with UW System security policies.  The same form is used for both a new software request or renewal of an existing software.  Once the form has been completed, it will be routed through the request process.  Automatic e-mails will be sent to keep the requester informed of progress through the system.

Software Renewals

If your previously approved software is up for renewal, you will receive an email notification from Software Purchase/Renewal Form <donotrespond@uwstout.edu>.  Software must be evaluated each year upon renewal even if it was approved in the past.

Software Request

Begin the software request by contacting the LIT Consultant for your department.  The Consultant will assist you in getting started through the process.

Software packages can be purchased with many distinct licensing models.  Software that is provided for free is also governed by processes that must be followed before software can be used on campus.  If you have questions concerning the correct type of license to request, please contact labteam@uwstout.edu.  

The software request form can be found at the link below:

 Software Request Form    

• The requestor information at the top of the form will be populated automatically.
• Complete each field on the form with the following information:
  • Software name
  • Number of licenses
  • Manufacturer
  • Total Cost
  • IT Consultant Information
  • Data Stored or Processed
  • Funding String / Approver
  • User Account Information
  • Location of software
  • Brief Description
  • Attached Quote

• When completed, click Submit.