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Asset Management: New Surplus forms

This article will show that we combined 3 surplus forms into one BP Logix form and explain the form and the new process.

Where is the new form located?

  • Go to Stout Cloud
  • Click on StoutForms
  • Search for the Surplus Declaration Form and click on the link
  • The BP Logix login screen will automatically appear
  • Enter your UW Stout Credentials
  • You will be prompted for your 2-step authentication
  • The Surplus Declaration form will appear

For your convenience we have combined 3 of the Asset Management Surplus forms

  • Pick the form you need
    • Surplus Declaration/Surplus Pick up Request Form
    • Reclaim Surplus Equipment
    • We have a link to the IT Hardware Asset Surplus/Ownership Transfer Form

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This shows that you will need to enter the business manager before submitting your form.

This shows that you will need to enter the business manager before submitting your form.

Selecting the Surplus Declaration/Pick Up Request Form (except IT hardware assets) Form

 

  • Surplus Declaration/Pick Up Request Form (except IT hardware assets) is selected
  • The Surplus Declaration/Pick Up Request Form (except IT hardware assets) entry section appears
  • Enter as many items as needed

This image shows the Surplus Declaration/Pick Up Request Form (except IT hardware assets)  is selected
the Surplus Declaration/Pick Up Request Form (except IT hardware assets) entry section appears
here you can enter as many items as needed

Selecting the Reclaim Surplus Equipment Form

 

  • Reclaim Surplus Equipment is selected
  • The Reclaim Surplus Equipment entry section appears
  • Enter as many items as needed

Selecting the Reclaim Surplus Equipment Form

•	Reclaim Surplus Equipment is selected 
•	The Reclaim Surplus Equipment entry section appears
•	Enter as many items as needed

IT Hardware Asset Surplus/Ownership Transfer Form

For your convenience we have the link to the:

  • Takes you directly to the Technology HelpDesk form
  • Fill out the form

IT Hardware Asset Surplus/Ownership Transfer Form (computers, iPads, network printers, smartphones, etc.)

BP Logix timeline works like this (Workflow/Routing):

  1. Initiator is notified by email once the form has been submitted.
  2. Forms routes to the business manager that was chosen by the initiator on the form.  The business manager is notified by email with details and instructions.
  3. Once the business manager enters the funding string, the form is routed to Surplus for processing.
  4. Surplus processes the form.
  5. The completed form is automatically saved in ImageNow for later retrieval as needed.
  6. Log into ImageNow and go to the PMM Surplus View.

ImageNow Image

See Also:




Keywords:rds: surplus c-number computers printers ipads cell phones transfer surplus declaration form StoutForms Surplus Declaration/Pick Up Request Form (except IT hardware assets) Reclaim Surplus Equipment Link to the IT Hardware Asset Surplus/Owership Transfer Form BP Logix; Log in Forms webforms Stout Forms BP Logix; BP Logics; BP Logic; BP   Doc ID:120892
Owner:Sue K.Group:UW Stout
Created:2022-08-24 16:09 CDTUpdated:2022-08-29 12:56 CDT
Sites:UW Stout
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