General Surplus Declaration and Reclaim Forms Location

• Go to Surplus Property or StoutForms, located on Stout Cloud
• Click on:
  • Surplus Declaration Form
  • Surplus Property Request Form
• The BP Logix login screen will automatically appear
• Enter your UW Stout Credentials
• You will be prompted for your 2-step authentication
• The Surplus Declaration form will appear

The following forms have been combined:

• Select the form you need

• • Surplus Declaration/Surplus Pick up Request Form
  • Reclaim Surplus Equipment
  • IT Hardware Asset Surplus/Ownership Transfer Form (There is a link to the IT Hardware Asset Surplus/Ownership Transfer Form in two places on the form)

Business manager is only needed for the Surplus Declaration form, enter the business manager before submitting this form.

Surplus Declaration/Pick Up Request Form (except IT hardware assets) Form

• Surplus Declaration/Pick Up Request Form (except IT hardware assets) is selected
• The Surplus Declaration/Pick Up Request Form (except IT hardware assets) entry section appears
• Enter as many items as needed

Reclaim Surplus Equipment Form

• Reclaim Surplus Equipment is selected
• Does not need business manager approval.
• The Reclaim Surplus Equipment entry section appears
• Enter as many items as needed

IT Hardware Asset Surplus/Hardware Ownership Transfers

The IT Hardware Asset Surplus form is now located in TeamDynamix, within the Service Catalog > Client Support > Surplus branch.

• IT Hardware Asset Surplus Form (computers, iPads, network printers, smartphones, etc.)
  • This link takes you directly to the TeamDynamix Surplus a Device form.
• Fill out the form.
  • If the asset is not assigned to you, please leave the asset number in the description field.
• For hardware ownership transfers, please submit a ticket or contact the techdesk.

BP Logix Timeline (Workflow/Routing):

1. Initiator is notified by email once the form has been submitted.
2. Forms route to the business manager that was chosen by the initiator on the form.  The business manager is notified by email with details and instructions.
   1. This only pertains to the Surplus Declaration form
3. Once the business manager enters the funding string, the form is routed to Surplus for processing.
4. Surplus processes the form.
5. The completed form is automatically saved in ImageNow for later retrieval as needed.
6. Log into ImageNow and go to the PMM Surplus View.