Requesting Preferred Name Change (Staff and Faculty)

This article outlines the process to request a preferred name as a faculty or staff member.

Requesting a Preferred Name (faculty and staff):

To begin the preferred name change process for faculty and staff, please enter your request via the Ask HR helpdesk, Submit a ticket: AskHR (

HR staff determine the appropriateness of the name change and process the change in HRS. This process will update your preferred name in Access Stout and other IT services, including your display name in Teams and Outlook.

Regarding the appropriateness of your preferred name, HR staff will approve anything that made sense, such as common short names (Dan/Daniel), people transitioning or going through divorce, etc. What would not be allowed is people changing their preferred to a work function like netadmin@, BiologyGuy@, or unprofessional nicknames such as darlingclara@

Regarding Your Email Address:

Your username and staff email address will not automatically change ( If you would like this changed as well, you will need to include this in your original request. There are technical considerations when changing your email address that must be considered (such as email lists you are a member of, external contacts with your address information, etc.) Bear in mind, display name/mail from/directory and other places the name was displayed will display the new preferred name regardless of your actual email address.

Students can change their preferred name via self-service in Access Stout. Please see KB: Student Preferred Names: (Access Stout, Canvas, Navigate and Office 365) for additional information.

Keywordspreferred name change staff faculty   Doc ID128494
OwnerClara R.GroupUW Stout
Created2023-05-23 12:47:14Updated2023-05-23 13:49:59
SitesUW Stout
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