Background

In April 2024, the Department of Justice issued a ruling regarding Title II of the Americans with Disabilities Act, requiring web content and mobile applications to be accessible to people with disabilities. Because of this ruling, all digital content must be made accessible on our campus by April 2026. 

What is digital accessibility?

Digital accessibility refers to enabling electronic documents and content to be used effectively by a wide range of people in various situations or contexts. Accessible content can be easily accessed by people with varying abilities in various ways. It goes beyond readability; it allows individuals with disabilities to navigate and interact with the content effectively.

General Digital Accessibility Principles

1. Use Built-in Styles and Headings:
   1. Use headings (Heading 1, Heading 2, etc.) to structure the document, helping screen readers navigate the document more easily and ensuring a clear and consistent flow of ideas.
2. Alternative Text (Alt Text) for Images:
   1. Alt text is essential for screen reader users as it allows them to describe the content of images. Keep it short but descriptive. Some apps offer AI-generated alt text that you can use or edit.
3. Hyperlinks and ScreenTips:
   1. Use descriptive link text that conveys the purpose of the link. Avoid generic texts like "Click here". 
   2. Provide additional context for hyperlinks by using ScreenTips. This helps users understand the purpose of the link when they hover over it
4. Font Format and Color:
   1. Use readable fonts like Arial or Calibri.
   2. Ensure high contrast for readability and avoid relying solely on color to convey information. Use a color checker to help determine if the contrast between two colors is sufficient.
5. Lists and Tables:
   1. Use bulleted or numbered lists options in your application for better organization and readability.
   2. Use simple table structures and provide table headers. Avoid blank cells, which can confuse screen readers
6. Adjust Spacing:
   1. Maintain consistent spacing between sentences. Single spacing is generally easier on the eyes
   2. Adjust paragraph spacing for readability. Consistent spacing between paragraphs helps visually organize the layout
7. Language and Readability:
   1. Plain Language: Use clear, concise language and avoid jargon. Define technical terms when necessary
   2. Readability Checker: Use a readability checker to ensure content is appropriate for the intended audience

Helpful Links

• UW - Stout's Digital Accessibility Resource Center
• Making Accessible PDFs in Adobe Acrobat
• Canvas (Accessibility) - Using the Accessibility Checker and UDOIT Cloud Accessibility Tool
• Creating and editing captions in Kaltura/My Media
• Microsoft Accessibility Guidelines
• Zoom (Accessibility) - Cloud Transcripts

Further Questions

Please submit a Help Desk ticket or contact your IT consultant if you have further questions.