Cost-Share Program Eliminated

This article explains the elimination of the Cost-Share Program.

As of July 1st, 2018, the Computer Cost-Share program was eliminated.  Funding in the cost share program was allocated across the departments/colleges that were eligible for the program.  Each department/college will have the proportionate funds allocated to their budget on a permanent basis and these funds should continue to be used for computer replacements for employees.  Funding for technology equipment will remain the responsibility of individual department and this will eliminate the need for the cost share reimbursement process.  While a four-year replacement continues to be the recommended cycle both on campus and in industry, this model will provide greater autonomy for departments and their ability to replace computers on a replacement cycle that best suits their needs.   

All campus-owned machines must be in compliance with all UW procurement and security policies. Departments can work with their IT support person to identify computer replacements and computer life cycles as well as to answer questions about software. LIT and other IT professionals will work with departments to identify a suitable replacement as computers near the end of their life cycle.  

Continued Guidelines 

  • The types of computers and the process for purchasing them does not change. 
  • Departments continue to be responsible for inventory of all technology in accordance with AP038.  
  • Computers no longer in use should be promptly recycled by the UW-Stout surplus store. See Asset Management (Surplus): Sending IT Hardware to surplus
  • Departments are encouraged to acquire the recommended computer configuration available via the UW-Stout procurement website, which may include a docking station, auxiliary monitor, and keyboard. Deans are authorized to make exceptions for faculty and instructional staff for whom a standard configuration is not appropriate. These exceptions will be monitored at the university level. 
  • One computer per employee is recommended. Employees will not be authorized to have a university computer at home or a second university computer at work.

Keywordscost share costshare procurement purchase surplus   Doc ID98209
OwnerHeidi C.GroupUW Stout
Created2020-02-24 14:01:37Updated2021-03-01 10:13:39
SitesUW Stout
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