Changes to Lifetime Alumni Accounts (Graduates between 2017-2023)
Alumni who are actively using their UW-Stout email account, are being given the opportunity to keep their email account at this time if they complete the following security requirements. In addition, Microsoft licensing only allows the university to provide email accounts to Alumni, so all alumni will lose access to their Microsoft 365 account including OneDrive, Word, Teams, etc. Find more information below:
Security Requirements
Multi-Factor Authentication - Action Needed by: January 31, 2025
To enhance the security of your email account, you will be required to enroll in Multi-Factor Authentication. The University uses Microsoft Authenticator and you will need to download the Microsoft Authenticator app on your phone and enroll.
Multi-Factor Authentication Instructions
UW-Stout IT Security Training
All users who are enrolled in Multi-Factor Authentication will need to complete an annual IT Security training in June. Notifications will be sent to your Stout account in May of 2025 and you will be given a month to complete the training. No action needed at this time.
Microsoft 365 Licensing Changes
Back up - Action Needed by: April 30, 2025
Microsoft's licensing only allows the university to provide email accounts to Alumni. This does not include licensing for any other Microsoft 365 (M365) licenses, including OneDrive, Word, Teams, Etc.
If you choose to keep your UW-Stout email and enroll in Microsoft Authenticator, your account will be transitioned to an "Exchange Online for Alumni" license and you will lose access to your files and M365 applications. You will need to move any documents you need to retain to a local drive, a USB drive, another cloud storage solution.
Steps for Backing up Microsoft 365 Files
Resetting Personal Devices and eStout HP Laptops with a Personal Email Address - Action Needed by: April 30, 2025
Personal Devices (Phones, Tablets, Etc.)
If you used your UW-Stout email address to set up any other personal devices (Computer, phone, tablet, etc.) you will need to reset it with a personal email address and remove the device from Microsoft Intune.
HP Laptop –Graduates with an eStout HP Laptop
These changes will also impact the eStout HP laptop that you graduated with. Your laptop was originally set up using your Stout email account. You will need to follow the instructions in the Knowledge Base article below to set up your laptop with a personal account.
IMPORTANT: If you do not follow these steps, you will lose access to your device when your Microsoft account is disabled.