Email and Data Migration Guide

Important steps to secure your data before losing access to your university account.

1. Create a New Personal Email Account

If you do not already have a personal email account, follow these steps to create one:

Microsoft Outlook

  1. Visit the Microsoft Outlook Sign-up Page: https://signup.live.com/
  2. Click on Get a new email address and follow the prompts to create your new email account.
  3. Choose a secure password and set up security information for account recovery.

Gmail (Google Account)

  1. Go to the Google Account Creation Page: https://accounts.google.com/signup
  2. Fill out the required fields to create your new Gmail account.
  3. Follow the security setup instructions to protect your account.

You may also choose to create an email account with other providers such as Yahoo, ProtonMail, etc.

2. Backup and Migrate Emails

Forward Important Emails:  Forward important emails to another email account that you plan to keep using.

Save as PDF: Open each important email and use the “Print” option to save it as a PDF file on your computer.

3. Migrate Contacts

Export Contacts from Outlook

Outlook on the Web (Microsoft Support)

  1. On the side panel, select Outlook People icon People.

  2. From the ribbon, select Manage contacts > Export contacts.

  3. From the dropdown, select All contacts or another option.

  4. Select Export.

Outlook Client

  1. Open Outlook and go to File > Open & Export > Import/Export.
  2. Select Export to a file and click Next.
  3. Choose Comma Separated Values (CSV) and click Next.
  4. Select your Contacts folder and click Next.
  5. Save the file to your computer and click Finish

Import Contracts to New Email

For Outlook on the Web: (Microsoft Support)

  1. From the navigation bar, select People.

  2. From the ribbon, select Manage contacts > Import contacts.

  3. Select Browse, choose your CSV file, and select Open.

  4. Select Import.

For Gmail: Go to Google Contacts > Import > Select File, and choose the CSV file you exported.

 

4. Download and Backup Files from OneDrive

Download Files from OneDrive:

  1. Sign in to OneDrive: https://onedrive.uwstout.edu with your university email.
  2. Select the files or folders you want to download.
  3. Click on the Download button at the top.

You can also follow steps in this Microsoft Support Document to transfer files to a personal OneDrive. 

Upload Files to New Cloud Storage:

  1. You can upload your files to your new personal OneDrive account or other services like Google Drive.
  2. Sign in to the new account, go to the respective file upload section, and upload your downloaded files.

5. Set Up Email Forwarding (Temporary)

Although your university email will eventually be deactivated, setting up email forwarding for the interim can ensure you don’t miss any important messages.

Set Up Forwarding in Outlook:

  1. Log in to your university email account on Outlook Web Access: https://outlook.office.com/.
  2. Go to Settings > View all Outlook settings > Mail > Forwarding.
  3. Enter your new email address and select Keep a copy of forwarded messages (if you wish).
  4. Click Save.

Note: Forwarding will only work as long as your university email account remains active.

6. Notify Contacts of your New Address

Inform your contacts about your new email address to ensure continued communication:

  1. Send an email from your university account informing your contacts of the change.
  2. Update your email address on all important online accounts and subscriptions.

7. Update Important Accounts

Ensure that any important services or accounts (e.g., banks, social media, professional networks) linked to your university email are updated with your new email address.

Account Checklist

This checklist is intended to help get you started and does not include all possible people and organizations with whom you may have shared your Stout email address. Feel free to download this document to get started.

Set up Email Signature with New Contact Information

To further ensure that people know how to reach you, update your email signature in your university email account to include your new contact information before it is deactivated.

Additional Resources

Stay Connected with UW-Stout 

As a member of the UW-Stout family, we hope you will stay connected to the Alumni Association. By updating your alumni profile, you will have access to information on alumni events, travel and volunteer opportunities, and additional alumni resources available for you. You can update your alumni profile here.   



KeywordsPersonal Email Delete Contacts Onedrive Migrate Forwarding alumni back up transfer one drive m365migrationguide   Doc ID141385
OwnerIsaiah K.GroupUW Stout
KnowledgeBase
Created2024-08-22 14:20:42Updated2024-09-26 14:35:25
SitesUW Stout
CleanURLhttps://kb.uwstout.edu/m365migrationguide
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