Centralized Course Evaluation (CCE) FAQ - Instructor

Explorance Blue (Blue).

Your responsibilities include:

• informing students about the evaluation start/end dates 1) near the beginning of the course and 2) when the evaluation opens
• encouraging student participation
• showing students how to access the evaluation through Canvas
• providing time during class for students to complete the evaluation
• tracking response rates
• viewing and saving your course evaluation report(s)

Each department may have up to 12 department specific items.

All courses offered each term are to be evaluated unless they meet one of the exclusion categories

The following course categories are excluded:

• Non-UW-Stout faculty led Office of International Education courses: TRDIS 477 DRCT and EXCH courses
• Independent study courses
• Honors capstone and contract courses: HON CAP, HON CNRT 001, HON CNRT 002
• Courses with < 16 instructional calendar days in length
• Dual Credit / Concurrent Enrollment
• Military Science and select Student Affairs courses
• Tenured faculty courses not slated for an evaluation during the present term
• Courses determined by the Department Chair to not be appropriate for an evaluation.

Each term in which you are teaching courses slated for an evaluation you will receive an email providing a link and general directions for how to log into Blue and identify your courses to be evaluated.

For step-by-step instructions, see https://kb.uwstout.edu/153767.

Within Blue, there is a tile for each of your courses to be evaluated. By clicking through a tile, the course evaluation Start (open) and End (close) administration dates can be displayed.

To access the tiles, you will start on the Blue homepage. It will look like the image below (without the green and red boxes).

IMPORTANT! The crossed out ‘Ends-on’ dates are NOT the course evaluation END (close) dates. 

For step-by-step directions, see https://kb.uwstout.edu/153767.

Courses will not be evaluated if they:

• meet an exclusion criterion (see question above ‘Which course Categories are excluded in the CCE?’)
• are removed (opted out) by your department chair.

For directions on viewing your opted-out courses, see https://kb.uwstout.edu/153767.

Course evaluations will start (open) after 80% of the course instruction calendar dates have expired, and end (close) after 95%. 

Near the beginning of the course, notify your students if their course is slated for an evaluation and when. Notification should include mention of this information in course materials.

The day the course evaluation opens, students will receive an email. Throughout the open administration period, up to two (2) reminder emails will be sent to students who have not yet submitted their evaluation.

You will also receive an email the day the course evaluation opens. Please inform your students that the evaluation is open and show them how to access the evaluation through the Course Evaluations link on the Canvas course navigation bar. For more information and directions, see https://kb.uwstout.edu/153768. 

The aforementioned student email will have direct links to the evaluation for each of their courses to be evaluated.

When the course evaluations start (open), students can also access them through the Course Evaluations link on their Canvas course navigation bar and/or a QR code you post. For more information and directions, see https://kb.uwstout.edu/153768.

Students can complete the course evaluation anytime during the open administration period.

For in-person and synchronous online courses, instructors are to provide time for evaluation completion during class, and to notify their students when this will occur.

Sharing a course-specific evaluation QR code with students just prior to the in-class completion time will assist students in quickly accessing the evaluation. For more information and directions, see https://kb.uwstout.edu/153768.

Yes. You will receive an email when the course evaluation opens, containing directions for response rate review.

Within the Blue website, the tile for each course will automatically update response rates throughout the administration period.

For more information/directions, see https://kb.uwstout.edu/153756. 

Encourage students to complete the evaluation and remind them how to access it:

• Emails received from Provost_CourseEvals@uwstout.edu
• Course Evaluations link found on Canvas course navigation bar
• QR code to the evaluation you post

For directions regarding the last two bullets, see https://kb.uwstout.edu/153768.

Provide in-class time during in-person and synchronous online classes for evaluation completion.

• Instructors leaving the room during this time is encouraged, as it may increase students’ sense of confidentiality and decrease risk of bias.

Reports will be available 12 calendar days after the end of the course.

Instructors, department chairs and administrative assistants will be provided with direct access to the CCE reports at the time the reports are released.

You will receive an email the day the reports are available, containing a link for accessing department reports.

For directions, see https://kb.uwstout.edu/153766.

Yes. Please download and save a copy of each of your reports.

Contact the PARQ office by emailing Provost_CourseEvals@uwstout.edu.