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How long after I leave Stout will I have access to Access Stout and other campus systems?

Retention policies and practices for UW-Stout accounts

Students and Alumni

  • Students and alumni can access Access Stout, Learn@UW-Stout, and other campus systems for 13 months following the last day of the last-enrolled semester; this does not mean all content, such as courses and content, remain active
  • VPN access is disabled immediately following the last day of the last enrolled-semester
  • Disabled accounts will not be re-enabled unless the user re-enrolls or becomes employed at UW-Stout; prior emails will not be retrievable.

Faculty and Staff

The deletion of campus faculty and staff accounts is performed based on the following:

    • Termination
      • Access to email and authentication will be removed the last day of employment
      • Upon request, email access can be granted to the supervisor for a designated period of time


    • Lay-off
      • Access to email and authentication will be removed the last day of employment
      • Upon request, email access can be granted to the supervisor for a designated period of time


      • Resignation
          • Access to email and authentication will be removed the last day of employment
          • Upon request, email access can be granted to the supervisor for a designated period of time


          • Contract expiration (ex: Adjunct)
              • Email and authentication account will be available to employee for 12 months unless they are requested to be deleted by Human Resources or their department, or the University has been notified that they are not returning
              • Upon request, email access can be granted to supervisor for a designated period of time


              • Standard retirement
                • Upon request, email access can continue after retirement (see related Technology Considerations for Retirement )
                • Authentication will be removed the last day of employment
                • Upon request, email access can be granted to supervisor for a designated period of time
                • Email accounts that are unused and disabled will not be reenabled


              • Official emeritus designation
                • Email and authentication account will remain available until account has not been logged into for over 12 months
                • Upon request, email access can be granted to supervisor for a designated period of time


              Systems that use campus credentials (list is not all-inclusive): Access Stout, Learn@UW-Stout, Housing Contract Gateway, WebNow/ImageNow, Activity Insight, TouchNet, Blackboard transact (Flex-Base Plus eAccounts), My UW, OrgSync, Curriculog, EMS, CommonSpot, Hyperion, Information Portal, SFS (Shared Financial System), TAM, Library Databases, Career Link (students only), Library Databases, Qualtrics, StoutAlert/RAVE

              See Also:




              Keywords:deprovision   Doc ID:65129
              Owner:Sasha K.Group:UW Stout
              Created:2016-07-14 12:55 CDTUpdated:2016-07-14 15:29 CDT
              Sites:UW Stout
              Feedback:  1   0