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Preparing for Departure: Technology Considerations for Faculty & Staff Leaving Stout
Learning and Information Technology would like to offer some words of advice concerning campus technology as you prepare for your upcoming departure.
To help you prepare to leave Stout, we encourage you to meet with your IT consultant to discuss things that you can do in advance to help in your transition away from Stout. This would include a conversation about your email account as well as other technology related items.
Computers and Devices
Assigned computers and mobile devices are required be returned to the issuing department prior to departure.
- Locate all assigned computer equipment; individuals can review currently-assigned equipment by logging into the Technology Help Desk at http://helpdesk.uwstout.edu/helpdesk. Click the Inventory Audit link to see all currently-assigned equipment. Asset Management (Individuals): Check assigned computers (for faculty and staff)
- Return computers and other technology assets to department; inventory admins should reassign devices in the campus computer inventory
- iPads must be unassociated with user's iCloud accounts Asset Management: Preparing to surplus or reassign an iPad or iPod
- Computers or other university property can not be sold or otherwise transferred to anyone other than through surplus sales
- Return Duo FOB to the Help Desk.
New policy and practice require LIT to delete your network and email account after your last day at UW-Stout. Before your last day on campus, we recommend the following:
- Export your personal email contacts.
- Notify contacts to use the new account
- Forward personal emails that you need to save to a personal email account.
- Change any accounts such as banking, list-serves, or mailing lists to point to your personal account
- Ensure that ownership of any distribution groups or calendars is reassigned (see Outlook (Web App): Manage A Shared Email Group)
- Employees who are also alumni can revert to an alumni account with supervisor permission. Submit a HelpDesk ticket to request this.
Emeriti
- You have the option of keeping your email address
- The contents of your email will be deleted
- Beginning in FY2021, Emeriti will be required to pay a yearly fee to keep the Emeriti account.
- Email accounts that are unused for 12 months are disabled and will not be re-enabled
- Users are required to comply with UW-System policy and annual security training. If users are not in compliance, accounts will be disabled and will not be re-enabled.
Files
- Confirm any shared files in your One Drive or StoutFS personal shares (M:) have been moved to a Team or SharePoint Site.
- Back up any personal files that you may have to an external storage device or a personal online storage account.
- Institutional Data cannot be transferred
Other
- Request as necessary removal of access to StoutFS, ImageNow, PeopleSoft/Access Stout, or other campus resources via self-service ticket