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Technology Considerations for Retirement

Congratulations on your upcoming retirement. Learning and Information Technology would like to offer some words of advice concerning campus technology as you prepare for your departure.

Computers and Devices

Assigned computers and mobile devices are required be returned to the issuing department prior to departure. A review of this will be included in the exit interview conducted by Human Resource staff. To review currently-assigned equipment you may log into the Technology Help Desk self-service feature at Click the “Inventory Audit” link to see all currently-assigned equipment.

  • Email access will cease within twelve months of the official end date of employment if you do not officially request to retain your account as a retirement account; retirees and supervisors may request accounts be disabled earlier. 

  • LIT makes the following recommendations for users who have used Stout email for personal use. Please note that retirement accounts are subject to licensing agreements and are not guaranteed in perpetuity.
    • Promptly obtain a consumer email account (ex. Google, Yahoo,, etc.)
    • Find alternate storage for files stored on OneDrive for Business
    • Change any accounts such as banking, listserves, or mailing lists to point to the new account
    • Notify contacts to use the new account
    • Prior to leaving set your out-of-office and direct senders to email to your “designee(s)”
    • Your supervisor may open a self-service ticket via the technology helpdesk to request options for forwarding or retaining emails sent to you for up to one year

  • A special note to Emeriti concerning email
    • Retirees having designated emeriti status are eligible to retain their Stout email address as this is considered an account still in the service of the university. We respectfully recommend that a consumer email account such as Gmail be set up prior to retirement and efforts made to migrate all personal usage to that consumer account. In this way future email upgrades by Stout do not impact personal email service, Stout’s annual password resets are avoided, and State open-records laws do not apply to personal correspondence. 

My UW System

Access to My UW, as needed for payroll and tax information, will remain active for 12 months following the last effective date.


Users of iPads especially must take caution to disassociate any Stout equipment from a personal iTunes account. Failure to do so renders iPads unusable and counts against the total number or authorized devices associated with that account. Visit  for instructions.

See Also:

Keywords:retirement retire retiree emeriti emeritus   Doc ID:52655
Owner:Dan D.Group:UW Stout
Created:2015-06-16 11:12 CDTUpdated:2018-03-14 09:07 CDT
Sites:UW Stout
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