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How long after I leave Stout will I have access to my email?

Retention policies and practices for UW-Stout email

Students and Alumni

  • Students who graduate from Stout (alumni) can keep their UW-Stout e-mail address indefinitely
  • Students who are academically dismissed are not guaranteed continuation of UW-Stout e-mail beyond the final day of their last enrolled semester
  • Students who are dismissed for disciplinary reasons will not have access to UW-Stout e-mail following dismissal
  • Students who leave the University prior to graduation for any reason other than the above-stated dismissals, transfer for example, are not guaranteed continuation of UW-Stout e-mail beyond the final day of their last-enrolled semester
  • Accounts will not be disabled by request; students who do not wish to access their account are encouraged to turn on an out-of-office. Office365 retention policies will apply.
  • Students, former students, and alumni receive the Campus Life Today in their Stout email daily. There is no opt-out; Alumni who no longer wish to receive the Campus Life Today can create a rule to delete it.

Faculty and Staff

The deletion of campus faculty and staff accounts is performed based on the following:

    • Termination
      • Access to email and authentication will be removed the last day of employment
      • Upon request, email access can be granted to the supervisor for a designated period of time


    • Lay-off
      • Access to email and authentication will be removed the last day of employment
      • Upon request, email access can be granted to the supervisor for a designated period of time


      • Resignation
          • Access to email and authentication will be removed the last day of employment
          • Upon request, email access can be granted to the supervisor for a designated period of time


          • Contract expiration (ex: Adjunct)
              • Email and authentication account will be available to employee for 12 months unless they are requested to be deleted by Human Resources or their department, or the University has been notified that they are not returning
              • Upon request, email access can be granted to supervisor for a designated period of time


              • Standard retirement
                • Upon request, email access can continue after retirement (see related Technology Considerations for Retirement )
                • Authentication will be removed the last day of employment
                • Upon request, email access can be granted to supervisor for a designated period of time
                • Email accounts that are unused and disabled will not be reenabled


              • Official emeritus designation
                • Email and authentication account will remain available until account has not been logged into for over 12 months
                • Upon request, email access can be granted to supervisor for a designated period of time


              See Also:




              Keywords:deprovision delete e-mail graduate retire transfer deletion remove access login   Doc ID:65128
              Owner:Sasha K.Group:UW Stout
              Created:2016-07-14 12:41 CDTUpdated:2017-07-21 08:29 CDT
              Sites:UW Stout
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