Outlook (Windows): Sharing Folders

This article will walk you through sharing email folders with out users using the Outlook Desktop App for Windows.
  1.  First you will need to identify which folder you will be sharing. For this example, we will be sharing the UW-STOUT TODAY folder.

    Identify Folder

    Please note that this folder is nested within the Inbox. This means that we will need to share both the Inbox and UW-STOUT TODAY folders.

  2. Right-click the inbox and select Properties....


  3. Change to the Permissions tab and select Add....

    Add User

  4. In the search box, type in the name of the person you'd like to share the folder with. Select the user, click Add, and select OK.

    Add Users

  5. You will now need to assign permissions. It is advised that you set permission levels to Reviewer. This allows the user to view the emails within that folder but they are not able to edit or delete them.

    Assign Permissions

  6. Once you have chosen the Permission Level, select Apply then OK.

  7. We will now need to repeat this process with the UW-STOUT TODAY folder (or the name of the folder you'd like to share).
    Folder Permissions

    You will want to make sure the user and permission levels are exactly the same as Step 5. Select OK.

  8. Your folder has now been shared!

Keywordsoutlook online email e-mail mail folder share permission move owa windows   Doc ID88029
OwnerArthur C.GroupUW Stout
Created2018-11-28 13:17:49Updated2023-03-22 16:16:27
SitesUW Stout
Feedback  0   0