Email and Data Migration Guide
1. Create a New Personal Email Account
If you do not already have a personal email account, follow these steps to create one:
Microsoft Outlook
- Visit the Microsoft Outlook Sign-up Page: https://signup.live.com/
- Click on Get a new email address and follow the prompts to create your new email account.
- Choose a secure password and set up security information for account recovery.
Gmail (Google Account)
- Go to the Google Account Creation Page: https://accounts.google.com/signup
- Fill out the required fields to create your new Gmail account.
- Follow the security setup instructions to protect your account.
You may also choose to create an email account with other providers such as Yahoo, ProtonMail, etc.
2. Backup and Migrate Emails
Forward Important Emails: Forward important emails to another email account that you plan to keep using.
Save as PDF: Open each important email and use the Print option to save it as a PDF file on your computer.
3. Migrate Contacts
Export Contacts from Outlook
Outlook on the Web (Microsoft Support)
-
On the side panel, select
People -
From the ribbon, select Manage contacts > Export contacts.
-
From the dropdown, select All contacts or another option.
-
Select Export.
Outlook Client
- Open Outlook and go to File > Open & Export > Import/Export.
- Select Export to a file and click Next.
- Choose Comma Separated Values (CSV) and click Next.
- Select your Contacts folder and click Next.
- Save the file to your computer and click Finish
Import Contracts to New Email
For Outlook on the Web: (Microsoft Support)
-
From the navigation bar, select People.
-
From the ribbon, select Manage contacts > Import contacts.
-
Select Browse, choose your CSV file, and select Open.
-
Select Import.
For Gmail: Go to Google Contacts > Import > Select File, and choose the CSV file you exported.
4. Download and Backup Files from OneDrive
Download Files from OneDrive:
- Sign in to OneDrive: https://onedrive.uwstout.edu with your university email.
- Select the files or folders you want to download.
- Click on the Download button at the top.
You can also follow steps in this Microsoft Support Document to transfer files to a personal OneDrive.
Upload Files to New Cloud Storage:
- You can upload your files to your new personal OneDrive account or other services like Google Drive.
- Sign in to the new account, go to the respective file upload section, and upload your downloaded files.
5. Set Up Email Forwarding (Temporary)
Although your university email will eventually be deactivated, setting up email forwarding for the interim can ensure you dont miss any important messages.
Set Up Forwarding in Outlook:
- Log in to your university email account on Outlook Web Access: https://outlook.office.com/.
- Go to Settings > View all Outlook settings > Mail > Forwarding.
- Enter your new email address and select Keep a copy of forwarded messages (if you wish).
- Click Save.
Note: Forwarding will only work as long as your university email account remains active.
6. Notify Contacts of your New Address
Inform your contacts about your new email address to ensure continued communication:
- Send an email from your university account informing your contacts of the change.
- Update your email address on all important online accounts and subscriptions.
7. Update Important Accounts
Ensure that any important services or accounts (e.g., banks, social media, professional networks) linked to your university email are updated with your new email address.
This checklist is intended to help get you started and does not include all possible people and organizations with whom you may have shared your Stout email address. Feel free to download this document to get started.
Set up Email Signature with New Contact Information
To further ensure that people know how to reach you, update your email signature in your university email account to include your new contact information before it is deactivated.
Reset Your eStout Laptop with a Personal Account
Your eStout laptop and/or any personal devices need to be reset with a personal email account. In addition it needs to be removed from Microsoft Intune.
IMPORTANT: If you do not follow these steps, you will lose access to your computer or device when your Microsoft 365 account is disabled.
Reset eStout Laptops and any other Windows Device
Step One: Backup Your Data
Before making any changes, ensure that you have backed up all your important data to an external drive or cloud storage.
See KnowledgeBase Article: Email and Data Migration Guide
Step Two: Create Local Account
- Search "Settings" in the Windows search bar
- Click Accounts
- Click Other Users
- Click Add Account under Other Users
- On the Microsoft Sign-in page click I don't have this person's sign-in information
- On the next page titled Create account click on Add a user without a Microsoft account
- Enter information for local account that will be created and enter security questions
- Under Other Users the account you created will show up, click on Change account Type and select administrator.
Step Three: Unenroll from Intune
- Open the Settings app on your computer.
- Go to Accounts.
- Select Access work or school.
- Find the account that is connected to your campus's Intune environment.
- Click on the account and select Disconnect.
- Click on Restart Now
- At the login screen you will see your Local account that you just created, sign in with the password you picked.
Reset Personal Devices (Android and Apple)
Removing a Personal Android Device from Intune via the Company Portal App
- Sign in to the Company Portal app with your Stout account.
- Select Devices and then select the device you want to remove.
- Select the menu / options and choose Remove Device.
- Select OK to finish removing your device.
Removing a Personal Apple device from Intune via the Company Portal App
- Sign in to the Company Portal app using your Stout account and select Devices.
- Select the device you want to remove. If you only have one device, you won't need to select a device so skip to step 3.
- Next to RENAME, select the ellipses menu. Select Remove Device > Remove.
LinkedIn Learning Course History
Your LinkedIn Learning account will be removed after your account is disabled. If you have learning certificates that you would like to transfer to a personal or other business account, you will want make sure your LinkedIn Learning account is connected to your Linked In Account. This will allow you to transfer your information to a different account at a later time. Visit the KnowledgeBase Article: LinkedIn Learning: Getting Started to learn how to connect to your LinkedIn Profile.
Visit LinkedIn's Help Article to learn more: Manage history across Learning accounts FAQ
Stay Connected with UW-Stout
As a member of the UW-Stout family, we hope you will stay connected to the Alumni Association. By updating your alumni profile, you will have access to information on alumni events, travel and volunteer opportunities, and additional alumni resources available for you. You can update your alumni profile here.