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Legal name and username change process for campus records and systems

The process to change your campus email address, username and your name in the campus directory.

Name Change

Students and applicants

If you have changed your legal name, please submit Registration & Records's Name Change Request form.

*If you have not legally changed you name, but would like to use a different, preferred name please follow these instructions:

Access Stout/Canvas/Connect preferred name change: Changing your Preferred Name guide

Outlook/Teams/Microsoft preferred name change: Students: Change your preferred Office 365 display name

Faculty and staff

If you legally changed your name, please create an AskHR ticket.  

Note: When completed, changes will be reflected in global address (contact information) in Outlook.


Please update your information with the alumni foundation here: Update My Record.

Username/Email Address Changes

If desired, you can request to change your Username  after completing the name change processes above through the processing office (for students, the Registrar's office, and HR for faculty and staff). 

Due to possible disruptions to course access (Canvas), it is not recommended that student or instructor usernames be changed during an active semester. Canvas will be unavailable from the time of a username change until the following day. In some cases, this can take up to 48 hours. Faculty and staff should be aware of possible disruptions to system access and plan accordingly when choosing if/when to change a username.

*usernames/email addresses will not be changed for a preferred name.

Keywordsname change,campus directory, email address, change email username, namechange preferred   Doc ID48372
OwnerMiranda B.GroupUW Stout
Created2015-03-05 11:01:46Updated2024-05-14 10:36:14
SitesUW Stout
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