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Outlook (OWA): Sharing Folders

This article will walk you through sharing email folders with out users using the Outlook Web App.
  1. Open Outlook in the browser. This is done by going to and selecting Email.

  2. On the left navigation pane you should see all the folders you have available in your Outlook. In this example, we will be sharing the UW-STOUT TODAY folder. Please note that the folder has a parent folder, this is important.

    OWA folders

  3. Right-click the folder you'd like to share and select Permissions.

    Right-click folder permissions

  4. This will open a new window. Select the plus sign at the top to add a new user with permissions.

    Click "+" in the permissions dialogue

  5. Type in the username of the person you'd like to share the folder with and select Add.

    Type in username

  6. Select the level of permission this person should have. It is suggested that permission levels are set to Reviewer. This will allow the person to read, but not edit the emails stored in the folder.

    Setting permission level in permissions dialogue

  7. Select OK to save.

  8. Since this is a sub-folder, you will need to share the parent folder as well. This is done the exact same way as sharing the sub-folder (see steps 3-6).

    Right-click permissions

    *Once again, it is suggested that user permissions are set to Reviewer*

Keywordsoutlook online email e-mail mail folder share permission move owa   Doc ID88015
OwnerArthur C.GroupUW Stout
Created2018-11-28 11:52:43Updated2023-09-18 08:32:50
SitesUW Stout
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