ImageNow: HR Personnel Forms

• On the UW Stout website www.uwstout.edu, navigate to Stout Cloud>Stout Forms
• This option is most often used for Human Resources hiring forms.
• Other forms that should be use with this same option are:
  • L_HR ES5 Form
  • L_HR ES6 Form
  • L_HR Payment to individual
  • L_HR Performance Evaluation
  • L_HR Probationary Faculty Renewal
  • L_HR Probationary Reports
  • L_HR Rolling Horizon
  • L_HR Salary Detail Sheets
  • L_HR StoutOnline ES Form
  • L_HR Student employment authorization
  • L_HR Tenure Awarded from BOR
  • L_HR Unemployment
  • L_CO Tenure
  • L_CO Tenure Packet
• Type ES forms or the form you need in the search bar

Click the down arrow to select the ImageNow printer if it isn't already listed.
Click Print

Click the down arrow
Choose HR ES Forms or whatever you named your capture profile
Click OK

• The Proposed Keys dialog box appears
• LastName FirstName =  Type the persons name on the contract
• Type the Contract Begin Date (see line 11 or 12 on the contract)
• Click the down arrow and choose the appropriate document type
• Click Capture

• The drawer is the L_HR Forms Secure drawer
• Custom properties are auto populated for proper routing of the document through the approval process
• Click the save icon at the top left corner or at the bottom of the page
  • If you forget to save the document here, it will not go into the ImageNow system.
• The document disappears once the save button has been clicked
• The ES form will be located in your Forms workflow queue.
  
  

• Go to your ImageNow toolbar
• Click Workflow
• Click to open your L_Forms workflow queue

• Double click the ES form that needs processing

The Perceptive Content Viewer - Workflow dialog box opens

• Go to page 2 and apply your signature stamp in the created by spot.
• Use the All Forms Name Date Stamp
• Place your stamp in the:  Created by:

• Route forward
• On the Workflow menu, click Route Forward
• Click the route forward option at the bottom of the page
• Route to your Budget Manager.
  DO NOT route for additional signatures (stamps)
  HR will route for signatures once they receive the form from your budget manager

See Also:

• ImageNow: Capture Profile_HR Hiring Forms
• ImageNow: Thumbnails
• ImageNow: Merge Documents (HR Hiring Forms)
• ImageNow: Search for HR documents in process
• ImageNow: Document History (HR Docs)