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ImageNow: HR Personnel Forms

The document will explain how to print, index and route multiple Human Resources forms.

  • On the UW Stout website www.uwstout.edu, navigate to Stout Cloud>Stout Forms
  • This option is most often used for Human Resources hiring forms.
  • Other forms that should be use with this same option are:
    • L_HR ES5 Form
    • L_HR ES6 Form
    • L_HR Payment to individual
    • L_HR Performance Evaluation
    • L_HR Probationary Faculty Renewal
    • L_HR Probationary Reports
    • L_HR Rolling Horizon
    • L_HR Salary Detail Sheets
    • L_HR StoutOnline ES Form
    • L_HR Student employment authorization
    • L_HR Tenure Awarded from BOR
    • L_HR Unemployment
    • L_CO Tenure
    • L_CO Tenure Packet
  • Type ES forms or the form you need in the search bar
StoutForms Search window
  • Fill out the form
  • Print to ImageNow for processing
  • Click File in the upper left corner of the screen
File option in the form


Click the down arrow to select the ImageNow printer if it isn't already listed.
Click Print

Print Window to select ImageNow printer

Click the down arrow
Choose HR ES Forms or whatever you named your capture profile
Click OK

Capture Profile: HR ES Forms

  • The Proposed Keys dialog box appears
  • LastName FirstName =  Type the persons name on the contract
  • Type the Contract Begin Date (see line 11 or 12 on the contract)
  • Click the down arrow and choose the appropriate document type
  • Click Capture

Proposed Keys dialogue box

 
Notice the properties pane on the right of the document
  • The drawer is the L_HR Forms Secure drawer
  • Custom properties are auto populated for proper routing of the document through the approval process
  • Click the save icon at the top left corner or at the bottom of the page
    • If you forget to save the document here, it will not go into the ImageNow system.
  • The document disappears once the save button has been clicked
  • The ES form will be located in your Forms workflow queue.

Properties Pane for the document

  • Go to your ImageNow toolbar
  • Click Workflow
  • Click to open your L_Forms workflow queue

Properties Pane

  • Double click the ES form that needs processing

Workflow

The Perceptive Content Viewer - Workflow dialog box opens

  • Go to page 2 and apply your signature stamp in the created by spot.
  • Use the All Forms Name Date Stamp
  • Place your stamp in the:  Created by:

Name Stamp

  • Route forward
  • On the Workflow menu, click Route Forward
  • Click the route forward option at the bottom of the page
  • Route to your Budget Manager.
    DO NOT route for additional signatures (stamps)
    HR will route for signatures once they receive the form from your budget manager

 Workflow - Route Forward

See Also:

If you cannot find a solution to your imagenow issue click here to create a ticket




Keywords:ES Forms workflow process ImageNow Workflow Can't print error message can't find form searching How can I find the form? hiring forms ES5 ES 5 Forms ES6 ES 6 Forms Emergency Hire Forms HR ES5 HR ES 5 HR ES6 HR ES 6 Where did it go? HR Capture Profile printing Indexing Routing Image Now ImageStout Image Stout Performance Evaluation Probationary Faculty Renewal StoutOnline ES Form LTE Request Salary Detail Sheets   Doc ID:56551
Owner:Sue K.Group:UW Stout
Created:2015-09-18 09:35 CDTUpdated:2022-03-24 15:04 CDT
Sites:UW Stout
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