New Faculty and Staff Technology Orientation

New Faculty and Staff Technology Orientation

Welcome new faculty and staff!

The following knowledgebase articles address some of the necessary actions, important information, and most-common questions for people new to our campus IT environment.

Activating a Stout account

The one-time action of activating your Stout account for use of campus computing resources will provide new users with their Campus Credentials and Email Addresses Explained . Faculty and staff are notified by the hiring manager or department when accounts are ready for activation. Passwords expire every 180 days for most. Some may expire more frequently due to data access. See Password security requirements (and LOA explained) for details.

Activate new account

Accessing Stout email 

UW-Stout email is offered though Office 365 for Education. Log in from the Logins page ( on the Stout homepage or using the full email address and password you established during activation. LIT strongly encourages new users to maintain a separate, personal email address and reserve Stout email for campus business exclusively.

Office 365 -- Learning Center -- Start here for Office 365 for Education 
Office 365 -- How to install Office 365 for Education applications on a mobile device

Obtaining a campus computer

UW-Stout computers are not centrally purchased. Departments provide the appropriate computing resources for new faculty and staff. Please consult your department.

New Faculty or Staff Computer -- First Login to Windows Computer

Accessing the Stout network and the internet

UW-Stout offers faculty, staff, and students the ability to independently connect to the campus network wirelessly (StoutSecure) and wired through an online registration process (Netreg).

Connect to StoutSecure wireless network on a Windows-based computer
Registering multiple wired devices for use on the campus network (Netreg)

Getting software installed

Windows users, visit the Software Center to install campus software applications available to faculty and staff. Apple users can install via Self Service. See Requesting new software (for faculty and staff)  for information on departmental and lab purchases of software titles that are currently not available.

Back up files and data responsibility

Data backup is the responsibility of the user. OneDrive for Business, Microsoft's cloud-based solution, is the recommended backup solution. External devices should not be used to store sensitive data unless properly encrypted. Some departments subscribe to StoutFS, an on-campus file share, for document storage. There is no single backup option that is best for every user, but it is imperative that every user back up frequently using a resource that suits their needs and usage.

Data Responsibility and Backup
OneDrive for Business: Back up files to OneDrive for Education via browser
OneDrive for Business: Sync OneDrive for Education (Business) on a Windows-based computer
StoutFS Explained

Store and share data securely

Data security is a priority at UW-Stout. Resources are available to explain levels of access, password requirements, and appropriate use of external systems for data storage and for conducting university business or instruction.

Print to departmental printers

Most campus printers can be installed by the end user using our print utility.

Networking Printing - Installing Campus Printers on Windows computers
Networking Printing - Installing Campus Printers on Apple Computers

Scanning to Departmental Printers

Network Scanning - Configure scans folder to OneDrive
Network Scanning - How to choose scan folder at Lanier/Ricoh Printer

Work from off campus

Many campus systems can be accessed from off-campus with a VPN connection

Connect to VPN (Windows)
Connect to VPN (Mac) - Legacy versions (Leopard, Snow Leopard)  
Connect to VPN (Mac)


Stout does not currently employ a technology trainer, but faculty, staff, and students have access to exceptional online tutorials via

Visit HR's New Employee page for great orientation materials!

See Also:

Keywords:new faculty staff employee newemployee orientation   Doc ID:53675
Owner:Sasha K.Group:UW Stout
Created:2015-07-06 13:46 CSTUpdated:2018-07-02 12:00 CST
Sites:UW Stout
Feedback:  0   0