New Faculty and Staff Technology Orientation
New Faculty and Staff Technology Orientation
Welcome new faculty and staff!
The following KnowledgeBase articles address some of the necessary actions, important information, and most-common questions for people new to our campus IT environment.
Activating a Stout account
The one-time action of activating your Stout account for use of campus computing resources will provide new users with their Campus Credentials and Email Addresses Explained . Faculty and staff are notified by the hiring manager or department when accounts are ready for activation. To activate your campus account (including email) and to enroll in 2-Step Authentication using Duo you will need:
- Your campus ID # XXXXXX
- A secure and complex password containing 12 or more characters
- A personal smart phone that you will have access to at work*
Activate new account (Faculty and Staff)
*If you do not have a smart phone, you will need to visit the Technology Help Desk in room 109 of Sorensen Hall to activate your account.
Accessing Stout email
UW-Stout email is offered though Office 365 for Education. Log in from the Logins page (logins.uwstout.edu) on the Stout homepage or http://mail.my.uwstout.edu/ using the full email address and password you established during activation. LIT strongly encourages new users to maintain a separate, personal email address and reserve Stout email for campus business exclusively.
How to Access UW-Stout Email Account
Outlook (Mobile App): Accessing Email on Mobile Devices Please Note: The recommended and supported option for accessing UW-Stout email on all mobile devices is the Outlook Mobile App.
Obtaining a Campus Computer
UW-Stout computers are not centrally purchased. Departments provide the appropriate computing resources for new faculty and staff. Please consult your department.
New Faculty or Staff Computer -- First Login to Windows Computer
Accessing the Stout network and the internet
UW-Stout offers faculty, staff, and students the ability to independently connect to the campus network wirelessly (StoutSecure) and wired through an online registration process (Netreg).
StoutSecure Wireless Network: Connecting on a Windows-based computer
Netreg: Registering multiple wired devices for use on the campus network
Installing Software
Windows users, visit the Software Center to install campus software applications available to faculty and staff. Apple users can install via Self Service. See Requesting new software (for faculty and staff) for information on departmental and lab purchases of software titles that are currently not available.
Back Up Files and Data Responsibility
Data backup is the responsibility of the user. OneDrive for Business, Microsoft's cloud-based solution, is the recommended backup solution. External devices should not be used to store sensitive data unless properly encrypted. Some departments subscribe to StoutFS, an on-campus file share, for document storage. There is no single backup option that is best for every user, but it is imperative that every user back up frequently using a resource that suits their needs and usage.
Data Responsibility and Backup
OneDrive for Business: Back up files to OneDrive for Education via browser
OneDrive for Business: Sync OneDrive for Education (Business) on a Windows-based computer
StoutFS Explained
Store and Share data Securely
Data security is a priority at UW-Stout. Resources are available to explain levels of access, password requirements, and appropriate use of external systems for data storage and for conducting university business or instruction.
Print to Departmental Printers
Most campus printers can be installed by the end user using our print utility.
Networking Printing (Windows Computers): Installing Campus Printers
Networking Printing (Apple, Faculty/Staff): Installing Campus Printers - Advanced
Scanning to Departmental Printers
Printer Scanning: Choose scan folder at Lanier/Ricoh Printer
Work from off campus
Many campus systems can be accessed from off-campus with a VPN connection
VPN (Windows): Installation and Connection
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VPN (Mac): Installation and Connection
Training
Stout does not currently employ a technology trainer, but faculty, staff, and students have access to exceptional online tutorials via LinkedIn Learning.