Preparing for New Faculty and Staff: Technology Access Checklist

Checklist for departments requesting access to technology systems for new faculty and staff.

 For any questions regarding the on-boarding of a new employee, please feel free to reach out to your department consultant or the Technology Helpdesk.

System Access

There are numerous systems across campus that a new employee can access. This will cover the most common systems used on campus.
  • SharePoint Sites
  • Team Sites
    • If the new employee needs access to a Teams site, the Team owner can add them as a member.

  • Peoplesoft (Access Stout)
  • UW-Business Intelligence (UWBI)
  • ImageNow (Perceptive Content/Perceptive Experience)
    • Access can be requested using the ImageNow User Request Form
    • If you believe the new employee should have a more in-depth ImageNow training, please contact the Technology Helpdesk. One of our techs will reach out to set up a time for more one-on-one assistance.

  • Shared Financials, WISDM, and SFS Data Quaries
  • Shared Inboxes
  • VOIP (Phone System)
    • If the new employee needs to be able to send or receive external phone calls, please contact the Technology Helpdesk in order to have a phone number assigned.
    • If they also need access to a shared line or calling tree, please include that in your email.
If you have questions regarding systems not included here, please reach out to your department consultant or the Technology Helpdesk.

Hardware and Software

It's important that a new employee has a computer ready to go for their first day on campus. There are three main ways a computer can be obtained for a new employee: 
  • Reimage an unused device:
    • If your department is reusing a device for the new employee, please remember that it is required for the computer to be reimaged before being given to a new user.
    • To start the reimage process, contact the Technology Helpdesk or stop by during our open hours to drop off the computer.
    • It can take several hours for the computer to finish reimaging to it's important to bring the computer for reimage several days before the new employee starts.

  • Purchase a new device:
    • If your department is purchasing a new device for the employee, this will need to be done several months ahead of time due to current computer lead-times.
    • If you are still waiting on a new device when the employee starts, your department can request an LIT loaner device.

  • Obtain an LIT loaner device:
    • LIT loaner computers can be requested for either short-term and long-term use.
    • To request a loaner, please fill out LIT's Computer Loaner Request Form.
    • We do have a limited number of Macbook loaners. If you require a Macbook loaner rather than HP, please contact the Technology Helpdesk after submitting the request form.
Once a new employee has their computer, they will need to install any additional software that is not included in the base image.

First Day on Campus

These KBs will cover the basics of getting up and running once on campus.

    See Also:

    Keywords:orientation welcome employee new onboarding joining checklist access permission permissions   Doc ID:59381
    Owner:Arthur C.Group:UW Stout
    Created:2016-01-06 16:28 CDTUpdated:2023-03-22 16:16 CDT
    Sites:UW Stout
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