Topics Map > Service Catalog > Business Systems, Campus Applications and Databases Services > Enterprise content management

Linking

Indexing/re-linking/Scraping

This is the process that assigns the document keys for document retrieval.

Application plans are used during the linking/indexing process.  They define all of the fields that will be used to hold data in order to find the documents once they are saved in the ImageStout system.

Scraping
    Some application plans are setup to pull data from Access Stout (formally known as PeopleSoft) into the proper Index fields, to prevent human errors.

Auto indexing a document.
    Routing a document through workflow to set the index values of the document. Scripts will use the Campus ID, SSN, or Empl ID in Field 5 to set the Campus ID,  Empl ID, Name and in some cases Program.

Re-linking
    The L_Forms drawer documents will be “re-linked” once they are processed
    by the processing department.




Keywords:Linking   Doc ID:59165
Owner:Sue K.Group:UW Stout
Created:2015-12-28 11:27 CSTUpdated:2016-01-26 09:18 CST
Sites:UW Stout
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