2-Step Login

Two-Step Login provides an additional layer of security when you log into systems that contain sensitive data. Two-Step Login, also known as Multi-Factor Authentication, helps protect sensitive data and guard against increasingly sophisticated email and online scams (e.g., phishing attacks) that can leave you vulnerable to identity theft. Like similar services offered by Google, Apple and Facebook, you log in by entering your username and passphrase and then confirm your login with an enrolled device, such as your smartphone.


AccessStout

AccessStout is UW-Stout's Student Information System. It is used by applicants and students to register, view grades, account balances, and access other personal information. It is also used by faculty to enter grades and facilitate advising.


Adjunct Instructor Pool

The Adjunct Instructor Pool application form is the online tool for submitting application materials for the University of Wisconsin-Stout's adjunct instructor pool. People submit applications to be considered for a teaching position through UW-Stout Online.

The Adjunct Instructor Pool does NOT use campus credentials; applicants create a username and password and provide an email address. An email is sent to that address and the user must click to verify and activate their login information prior to being able to log in.

For assistance:
UW-Stout Online
321 Sorensen Hall
121 10th Avenue E.
University of Wisconsin-Stout
Menomonie, Wisconsin 54751
715/232-2693
aip@uwstout.edu



Administrator Account

Computer administrators can change security settings, install software and hardware, and access all files on the computer. Administrators can also make changes to other user accounts. This is a computer-level permission and does not apply to any other computers or resources. Administrative access is rarely needed, however, if necessary, Admin by Request can be used to temporarily elevate privileges on a Windows or Macintosh computer.  


App Launcher (Office 365)

The icon in Microsoft 365 used to switch between apps.


Azure Development Tools for Teaching

Microsoft Development Tools for Teaching -- Formerly Microsoft Imagine, DreamSpark Premium (formerly MSDN Academic Alliance (MSDNAA)) is a Microsoft program available to all Stout students and faculty in order to acquire licensed copies of some Microsoft software. 

Go to https://azureforeducation.microsoft.com/devtools

Support can be obtained by calling Microsoft at (866) 643-9421

This program is not available to staff.



BankMobile Disbursements

Refunds for overpayment of tuition are distributed by BankMobile Disbursements (formerly HigherOne). Please visit Student Business Services refund page for more information about eRefunds.



Campus Directory

The UW-Stout campus directory is an online directory of some faculty and staff. A full directory of faculty, students and staff can be found on the People Directory on StoutCloud.

Directory and Address Information: Changing or suppressing 


Campus ID

The seven-digit number (including leading zeros) found on campus ID cards and many forms of campus correspondence.


Code (2-Step)

A code is a limited temporary access code generated by the help desk if a user forgets their device used for Duo. To ensure security, codes expire after 24 hours.


Curriculog

Curriculog is the workflow system used to generate and route curriculum changes, including new and revised courses, programs, and submajors. A ​Two-Page-Curriculog-User-Guide.pdf icon Best Practices and Helpful Tips document has been created to assist users. Users can also refer to Guidelines and Curriculog Instructions webpage within the Curriculum Handbook for additional directions and Curriculog snapshots.

Please contact the Provost’s Office with any questions at 715-232-2421.


Device (2-Step)

A device is what is used to access the duo application. The duo app allows you to use a mobile phone or a tablet to access the mobile application to provide two factor push notifications.


Domain

The term domain can refer either to a local subnetwork or to descriptors for sites on the Internet (e.g., www.uwstout.edu).  On the Internet, a domain is part of every network address, including website addresses, email addresses, and addresses for other Internet protocols.

A domain is a sub network made up of a group of clients and servers under the control of one central security database. Within a domain, users authenticate once to a centralized server known as a domain controller, rather than repeatedly authenticating to individual servers and services. Individual servers and services accept the user based on the approval of the domain controller.


Domain User

A domain user is one whose username and password are stored on a domain controller rather than the computer the user is logging into. When you log in as a domain user, the computer asks the domain controller what privileges are assigned to you. When the computer receives an appropriate response from the domain controller, it logs you in with the proper permissions and restrictions.


Drupal

Drupal is the UW-Stout web-management system used by staff and faculty to produce and edit campus web content. For assistance, please contact webmaster@uwstout.edu.


e-textbooks

Digital instruction materials. 

Stout's Instructional Resources Service maintains a SharePoint website for students and faculty.

Technical Support during office hours:
(715) 232-2492 

etexthelp@uwstout.edu


EMS Online Reservation System

Event Management System - Campus room/event scheduling system.

For on-campus reservation requests:
UW-Stout Reservations Office -
mscreservations@uwstout.edu
715-232-2000

For general assignment classroom reservations:
UW-Stout Registration and Records Office -
classrooms@uwstout.edu
715-232-2121


ePortfolio

ePortfolio is a tool for students of the School of Education. ePortfolio accounts are created by the user; Stout credentials are not used. More information can be found on the School of Education's ePortfolio website.
 


eStout

The UW-Stout eStout Technology Advantage program, which includes the student laptop, is the digital learning environment at UW-Stout. Eligible students receive a laptop computer, a backpack, software, service and support via the Technology Help Desk, wireless and wired connectivity (on campus), and multimedia classrooms. The eStout program is included in the undergraduate student tuition of eligible UW-Stout students.


eStout Student Laptop Transfer Program

An eStout program that transfers ownership of a two-year-old laptop to qualifying graduates at no additional cost.


FileZilla

FileZilla is a curriculum-based file transfer application used in some courses as directed by the instructor. Students should contact their instructor with questions or visit the FileZilla documentation site.


Films on Demand and Alexander Street Video

The University of Wisconsin-Stout Library provides access to over 188,000 streaming videos. Access to Films on DemandAcademic Video Online: AVON (Alexander Street)Kanopy Streaming Video, Docuseek2, Swank Digital CampusFeature Films for Education, LinkedIN Learning, and more.  

These educational online streaming services hosted by the UW-Stout Library. Instructors can incorporate videos into courses provided through Canvas.


FOB

A FOB is a standalone, one-time password device for multi factor authentication. The FOB provides a security token that allows access to a network service for users who do not have a compatible mobile phone for the authentication app.

To request a FOB please create a Help Desk ticket following this link: Create a Stout HelpDesk Ticket

Please include in the ticket you are requesting a FOB due to mobile not compatible with the authentication app. 


Global Address List

The Global Address List (GAL) is a directory of users within UW-Stout's Office 365 environment.  It is commonly referred to as People in the 365 environment.  It contains the names and e-mail addresses of faculty and staff at UW-Stout. HR creates and maintains the GAL. The GAL can also contain e-mail addresses for external contacts, distribution lists, conference rooms, and equipment.


Handshake (Previously CareerLink)

Handshake is UW-Stout's system for connecting students and alumni with employers. It is used for posting and finding on-campus student jobs.

Current students log in using their campus credentials ( Campus Credentials and Email Addresses Explained);

Alumni, employers, campus employers, faculty/staff and other users create a Handshake login.

For forgotten usernames and passwords and other Handshake questions, please contact Career Services at 715-232-1601 or careerservices@uwstout.edu.


HRS (Human Resource System)

HRS is UW System's Human Resource System. Many employees access HRS to punch in, enter absence requests, and perform other HR-related functions. Access is granted by the Human Resourses Office.


Library Databases and Resources

Access to Library subscription databases is available to students who are currently enrolled and to all currently-employed faculty and staff plus emeritus. Library staff maintain a page explaining eligibility, along with a list of common problems.

 


Local User Account

In Windows, a local computer user is one whose username and encrypted password are stored on the computer itself. When you log in as a local user, the computer checks its own list of users and its own password file to see if you are allowed to log into the computer. The computer itself then applies all the permissions (e.g., "can use the CD-ROM", "can install programs") and restrictions (e.g., "cannot install programs") that are assigned to you for that computer.


MAC address

A MAC (Media Access Control) address is an ID code assigned to any device with built-in networking capability. A MAC address is twelve digits and is usually displayed as six pairs of characters (hexadecimal) separated by colons or dashes (example - 0A:1B:2C:3D:4E:5F). Most manufacturer's web sites (along with others) can help users find the MAC address of a device; sometimes it is printed on a sticker on the device or the box it came in or included in documentation. Most of the time there will be two different MAC addresses printed on a sticker. One is for the wired Ethernet card and the other is for the wireless Ethernet card.


Multifactor Authentication/MFA (2-Step)

Multi-factor authentication (MFA) is a security system that requires more than one method of authentication from independent categories of credentials to verify the user's identity for a login or other transaction.


Outlook Web App (OWA)

Microsoft's web-based email client, part of Microsoft 365, is used to check Stout email from a web browser.


People

People is a directory of users within UW-Stout's Office 365 environment. It contains names, email addresses and contact information of faculty, staff and groups at UW-Stout.  HR creates and maintains individual accounts in People. People can also contain personal external contacts, distribution lists, and conference rooms.   People can be viewed in the Outlook Web app, Outlook Desktop app, Teams and StoutCloud.  For more information on People visit Microsoft.


Perceptive Content: Batches

  • Multiple documents can be scanned or printed into ImageNow all at once.
  • The documents can be indexed later or by someone other than the originator.
  • The group of documents can be indexed to multiple individuals.
  • "Batches" listed on the ImageNow tool bar.
    • Batched documents are stored here until indexed for processing or storage.


Perceptive Content: Document Properties

General Definition:

  • The values that are needed to find the electronic document later. 
    • Includes Document Keys and Custom Properties
  • Document properties are used to:
    • Store
    • Secure
    • Retrieve documents

Technical Definition: 

  • Document Keys are the values added to the document for searching and indexing.
    • Drawer
    • Field 1
    • Field 2
    • Field 3
    • Field 4
    • Field 5
    • Document type
    • Custom properties qualify as document properties also.  
  • Custom Properties are similar to document keys. The biggest difference is that the Imaging Team can create custom properties for each document type. 

A screenshot of Perceptive Content showing the Document Key and Custom Properties panes


Perceptive Content: Document Type

Perceptive Content:  Document Type

Document type tells us what kind of document it is.

 

Technical Definition: 

  • Document type uniquely categorizes a document.
  • Permissions can be assigned at the Document Type level as well.
  • We use the document type for automated routing, especially in the L_1Forms Complete workflow queue.
  • Document types begin with the department prefix.


Perceptive Content: Drawers

ImageNow: Drawers

  • Drawers are where the documents are stored in the electronic file cabinet. 
  • Permissions are usually set at the drawer level.

 

Technical Definition: 

 

  • Drawers provide the first hierarchical level of organization for ImageNow/Perceptive Content documents.
  • A drawer is used to separate documents and folders into logical categories.
  • Some users think of drawers as individual departments or as a file cabinet drawer.  
  • Drawers are created based on permissions – who needs to view/process the documents that live in a specific drawer.

 


Perceptive Content: Folders

  • Folders (also known as Projects) bundle documents together in groups, similar to a manila folder. 
  • The Office of Research and Sponsored Programs uses folders for routing grants for approvals.
  • Admissions uses folders for their student records.
  • When routing folders through workflow.
    • Desktop Client: The routing options are found at the top of the folder, all documents need to be closed in-order to route the folder.
    • Perceptive Experience: Routing options will be at the top of the page, all documents need to be closed in-order to route the folder.

  ImageNow: Routing Folders 


Perceptive Content: Forms Workflow

The Forms Workflow is unique to UW-Stout.

  • It is a temporary holding area for documents to be stored, routed, and signed.
  • The L_Forms drawer is a holding drawer.
  • No documents permanently live in L_Forms drawer.
  • Once the documents are processed, they are re-indexed into their permanent drawer.

Forms Application plan:   ~L_Forms

  • F1 = Last Name, First Name (can be left blank if document isn’t associated to a person)
  • F2 = Username (automatically populated)
  • F3 = Date/Time (automatically populated)
  • F4 = Subject (for additional information if needed, can be left blank)
  • F5 = Reservation # or Payroll ID (Leave blank, this one is for Dining or HR)
  • Document Type (you must select the correct document type - it may affect later archiving and routing)


Perceptive Content: Index Standards

University of Wisconsin-Stout:  Index Standards for Perceptive Content (ImageNow)

  • Date:   yyyy-mm-dd  (ex. 2015-07-01 must show leading zeros)  
  • PO Number:   FY#### (ex. 150001 this is a six digit number)  
  • Campus ID:  ####### (seven digit number)  
  • Employee ID:  ######## (eight digit number)  
  • Payroll ID:  ######## (eight digit number)  
  • Name:  Last, First (legal name versus preferred name)  
  • Course ID:  SUBJECT course# section# (ex. MUSIC 396B 903C) no dashes used  
  • Term:  yyyyXXX (ex.  2015FA, 2015WIN, 2015SP, 2015SU)  
  • Funding:  ###-#-###### (FUND-PROG-UDDS)  (EX.  102-1-811001)  
  • UDDS:  ######  (six digit number) (ex. 811001)


Perceptive Content: Indexing (Linking)

ImageNow-Perceptive Content Linking:   The process that assigns the document keys for document retrieval.

  • This process is currently used by a couple of departments on campus.
  •  Indexing:
    • Application plans are used during the linking/indexing/scraping process.
    • Defines designated fields that will be used to hold data in order for fast and seamless document retrieval.
  • Scraping:
    • Is the process of using Access Stout (also known as PeopleSoft) to populate the fields.
    • This process helps to eliminate human error.
  • Auto indexing process:
    • Routing a document through workflow to set the index values of the document.
    • Most common re-indexing work flow queues are:
      • global_reindex_ft5: uses field 5 campus ID.
      • global_reindex_ft5_empl: uses field 5 empl ID.
    • Scripts within the workflow queue will set the Campus ID, Name, and Empl ID.
    • Scripts use the Access Stout database for this process.
  • Scraping:
    • Is the process of using Access Stout (also known as PeopleSoft) to populate the fields.
    • This process helps to eliminate human error.
  • Re-linking
    • The L_Forms drawer documents will be “re-linked” once they are processed
    • The document will be assigned its permanent index fields.
  • Custom Properties
    • An option when more index fields are needed.


Perceptive Content: Thumbnails

  • Shows the pages of the documents at the bottom on the screen. 
  • This feature can be turned on or off by the user as needed.

    Perceptive Content (Desktop Client)

    • Click View > Thumbnails

    Screenshot of Perceptive Content showing the Thumbnail option of the View tab

    Perceptive Experience (Web Client)

    • Click the Show or Hide Thumbnails button (top right, 9 squares in a grid).

    Screenshot of Perceptive Experience with the Thumbnail button circled in red


    Perceptive Content: Thumbnails 


    Perceptive Content: Workflow Queue

    • Electronic in basket.
    • Holds documents for processing.
    • Workflow queues are based on permissions and processes.
    • People may have multiple workflow queues.

     


    Perceptive Content: Available Information

    The following information is available to you because you have an ImageNow/Perceptive Content  Account

    • Accounting Documents – Invoices, Travel Docs
    • Curriculum Documents – Courses, Minutes, Program
    • Instructional Resources – Books for Courses
    • Purchase Orders
    • Declaration of Authority
    • Fleet Vehicle Reservation
    • Registration & Records Curriculum Changes
    • Senate Information


    POTS

    POTS (Plain old telephone service)  The typical, familiar model of a single phone line and a single phone number.


    Push (2-Step)

    Duo Push is a method of 2-Step authentication that uses a mobile phone application to provide notifications that allow you to approve authentication to a protected resource. When logging in to a protected resource with your username and password, choose Duo Push on the authentication prompt. Then, tap ‘Approve’ on the push notification sent to your phone seconds later to securely access your application.



    Qualtrics

    Qualtrics is the online survey program licensed through the UW-System. Access to this tool is available to all Stout faculty, staff and students; no access request is necessary.

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    Reimage

    Reimaging is the process of reinstalling a computer's operating system and default campus applications. A backup should always be performed by the user prior to a reimage. This applies to all students, faculty, and staff. All reimages will be done at the Technology Help Desk in Sorensen Hall. See Data Responsibility and Backup.


    Softphone

    IP telephony software that lets users send and receive telephone calls over the internet using a computer rather than using dedicated telephone hardware. It is typically used with a headset and microphone.


    STAR

    Student Technological Assistance and Resources organization (STAR), a self-managed student organization that performs numerous invaluable services in support of campus technology including the front line support provided by the Technology Help Desk.


    Stout Share

    Stout Share is the system by which students can share information found within Access Stout with parents and others to whom they delegate permission.

    AccessStout (StoutShare): Delegate Access Explained for Parents and others

    AccessStout (Stout Share): Share My Information - Students

    AccessStout (Stout Share): Delegated Access to a Student's AccessStout account


    StoutAlert

    StoutAlert (powered by Rave) is the campus' emergency alert and notification system. Please contact University Police with questions or visit their StoutAlert site.


    Talent Acquisition Manager (TAM)

    The UW-System-hosted system used for recruitment of new employees. Access is granted for hiring managers and hiring committee members when a recruitment is initiated with the Human Resources Department. No prior access request is necessary. Please contact HR with questions.


    Tax Documents: getmydocument.com

    Student Business Services (SBS) emails tax info (1098-T/1098-E) to students.  Using the information provided in the email, students then retrieve tax documents from getmydocument.com. Tax-related emails to students originate from UW-System administration (example: 1098@eforms.uwsa.edu).Visit the SBS site for more information.

    As with any email requesting action that you did not initiate, if you are concerned that the message may not be legitimate, contact the office of origin for verification.

     


     

     

     


    TMA

    TMA is the system used by Physical Plant for the submission and management of work requests. See their website for login information.

    Work requests for classroom lights, heating/cooling, clocks, and other facilities issues (non-computer or audio-visual) should be submitted to the Physical Plant via TMA.


    Token (2-Step)

    A security token (also referred to as a hardware token) is a small hardware device carried by a user to authorize access to a network service. The device may be in the form of an embedded key fob.


    URL

    URL stands for Uniform Resource Locator, and is used to specify addresses on the World Wide Web. A URL is the work identification for any resource connected to the web.

    URLs have the following format:

    protocol://hostname/other_information

    For example:

    http://www.uwstout.edu/future

    The protocol used for web resources is HyperText Transfer Protocol (HTTP).   The protocol is followed by a colon, two slashes, and then the domain name.  Directory names are separated by single forward slashes.



    User Principal Name (UPN)

    Userprincipalname (UPN) is username + @uwstout.edu. This is different from email address. Both faculty/staff and students have a UPN of  username@uwstout.edu.


    Username

    A UW-Stout username, everything to the left of the @ symbol in an email address, is used to log into most campus resources like Access Stout and Canvas. Examples are "smithj" or "smithj1234".


    VPN

    virtual private network (VPN) is a technology that creates an encrypted connection over a less secure network. Using a VPN ensures the appropriate level of security to the connected systems when the underlying network infrastructure alone cannot provide it


    WeBWork

    WeBWork is a learning management system used in some math courses. WeBWork is maintained by the Mathematics Statistics and Computer Science department. Please direct questions to the instructor.


    Windows Media Audio (.wma)

    Windows Media Audio (WMA) is the name of a series of audio codecs and their corresponding audio coding formats developed by Microsoft. It is a proprietary technology that forms part of the Windows Media framework.


    WinEst

    WinEst is an application managed by the Construction Department for Construction students. Students should contact their Construction instructors and faculty or the department chair for information.