UW-Stout KnowledgeBase UW-Stout KnowledgeBase Glossary

Refunds for overpayment of tuition are distributed by BankMobile Disbursements (formerly HigherOne). Please visit Student Business Services refund page for more information about eRefunds.

Digital instruction materials. 

Stout's Instructional Resources Service maintains a SharePoint website for students and faculty.

Technical Support during office hours:
(715) 232-2492 

etexthelp@uwstout.edu

Handshake is UW-Stout's system for connecting students and alumni with employers. It is used for posting and finding on-campus student jobs.

Current students log in using their campus credentials ( Campus Credentials and Email Addresses Explained);

Alumni, employers, campus employers, faculty/staff and other users create a Handshake login.

For forgotten usernames and passwords and other Handshake questions, please contact Career Services at 715-232-1601 or careerservices@uwstout.edu.

Microsoft's web-based email client, part of Microsoft 365, is used to check Stout email from a web browser.

The Forms Workflow is unique to UW-Stout.

• It is a temporary holding area for documents to be stored, routed, and signed.
• The L_Forms drawer is a holding drawer.
• No documents permanently live in L_Forms drawer.
• Once the documents are processed, they are re-indexed into their permanent drawer.

Forms Application plan:   ~L_Forms

• F1 = Last Name, First Name (can be left blank if document isn’t associated to a person)
• F2 = Username (automatically populated)
• F3 = Date/Time (automatically populated)
• F4 = Subject (for additional information if needed, can be left blank)
• F5 = Reservation # or Payroll ID (Leave blank, this one is for Dining or HR)
• Document Type (you must select the correct document type - it may affect later archiving and routing)

ImageNow-Perceptive Content Linking:   The process that assigns the document keys for document retrieval.

• This process is currently used by a couple of departments on campus.
•  Indexing:
  • Application plans are used during the linking/indexing/scraping process.
  • Defines designated fields that will be used to hold data in order for fast and seamless document retrieval.
• Scraping:
  • Is the process of using Access Stout (also known as PeopleSoft) to populate the fields.
  • This process helps to eliminate human error.
• Auto indexing process:
  • Routing a document through workflow to set the index values of the document.
  • Most common re-indexing work flow queues are:
    • global_reindex_ft5: uses field 5 campus ID.
    • global_reindex_ft5_empl: uses field 5 empl ID.
  • Scripts within the workflow queue will set the Campus ID, Name, and Empl ID.
  • Scripts use the Access Stout database for this process.
• Scraping:
  • Is the process of using Access Stout (also known as PeopleSoft) to populate the fields.
  • This process helps to eliminate human error.
• Re-linking
  • The L_Forms drawer documents will be “re-linked” once they are processed
  • The document will be assigned its permanent index fields.
• Custom Properties
  • An option when more index fields are needed.

Perceptive Experience: 

• Recommended for faculty/staff who are processing/signing documents
  
• Web version - no installation required
• Perceptive Experience login option can be found on the StoutCloud homepage
• All browsers are supported
• 2-step authentication is required: 2-Step Authentication

Perceptive Content Desktop Client:

• Recommended for staff who need to print documents into Perceptive Content for archival/processing purposes
  
• Compatible with Windows computers only
  
  • Mac Computers - Perceptive Content desktop client isn't supported
• Allows printing documents into the system and processing volumes documents
• Installing the client: Software Center
• 2-step authentication is required  2-Step Authentication
  
  
  
  
  

• Electronic in basket.
• Holds documents for processing.
• Workflow queues are based on permissions and processes.
• People may have multiple workflow queues.

A security token (also referred to as a hardware token) is a small hardware device carried by a user to authorize access to a network service. The device may be in the form of an embedded key fob.

WeBWork is a learning management system used in some math courses. WeBWork is maintained by the Mathematics Statistics and Computer Science department. Please direct questions to the instructor.