Computer administrators can change security settings, install software and hardware, and access all files on the computer. Administrators can also make changes to other user accounts. This is a computer-level permission and does not apply to any other computers or resources. Administrative access is rarely needed, however, if necessary, Admin by Request can be used to temporarily elevate privileges on a Windows or Macintosh computer.  

Microsoft Development Tools for Teaching -- Formerly Microsoft Imagine, DreamSpark Premium (formerly MSDN Academic Alliance (MSDNAA)) is a Microsoft program available to all Stout students and faculty in order to acquire licensed copies of some Microsoft software. 

Go to https://azureforeducation.microsoft.com/devtools

Support can be obtained by calling Microsoft at (866) 643-9421

This program is not available to staff.

Refunds for overpayment of tuition are distributed by BankMobile Disbursements (formerly HigherOne). Please visit Student Business Services refund page for more information about eRefunds.

The UW-Stout campus directory is an online directory of some faculty and staff. A full directory of faculty, students and staff can be found on the People Directory on StoutCloud.

Directory and Address Information: Changing or suppressing 

The seven-digit number (including leading zeros) found on campus ID cards and many forms of campus correspondence.

A domain user is one whose username and password are stored on a domain controller rather than the computer the user is logging into. When you log in as a domain user, the computer asks the domain controller what privileges are assigned to you. When the computer receives an appropriate response from the domain controller, it logs you in with the proper permissions and restrictions.

Event Management System - Campus room/event scheduling system.

For on-campus reservation requests:
UW-Stout Reservations Office - mscreservations@uwstout.edu
715-232-2000

For general assignment classroom reservations:
UW-Stout Registration and Records Office - classrooms@uwstout.edu
715-232-2121

An eStout program that transfers ownership of a two-year-old laptop to qualifying graduates at no additional cost.

Films on Demand and Alexander Street Video are educational online streaming services hosted by the UW-Stout Library. Instructors can incorporate videos into courses provided through Canvas.

HRS is UW System's Human Resource System. Many employees access HRS to punch in, enter absence requests, and perform other HR-related functions. Access is granted by the Human Resourses Office.

A MAC (Media Access Control) address is an ID code assigned to any device with built-in networking capability. A MAC address is twelve digits and is usually displayed as six pairs of characters (hexadecimal) separated by colons or dashes (example - 0A:1B:2C:3D:4E:5F). Most manufacturer's web sites (along with others) can help users find the MAC address of a device; sometimes it is printed on a sticker on the device or the box it came in or included in documentation. Most of the time there will be two different MAC addresses printed on a sticker. One is for the wired Ethernet card and the other is for the wireless Ethernet card.

Multifactor authentication (MFA) is a security system that requires more than one method of authentication from independent categories of credentials to verify the user's identity for a login or other transaction.

• Multiple documents are scanned or printed into ImageNow and indexed later.  
• A batch can be indexed individually or the whole batch can be indexed all at once.  

ImageNow: Print Options_Batch settings​​​
​ImageNow: Capture Profile Batch Mode​​​

• Additional index fields that are searchable.

• Unlimited options.

• Can auto populate with automated indexing.

• Used by multiple departments including but not limited to the following:

  • Admissions

  • Human Resources

• ImageNow:  Documents that are no longer needed, can be routed to:
  • "L_Forms Delete Forms" workflow queue,
  • Use the route anywhere or route forward for this option
• The document will route to the delete queue based on the prefix of the document type
• Most delete queues are set with an automated delete timer
  • and will delete the document from workflow queue after 30 days. 
  • Human Resources documents will automatically delete after 120 days.

General Definition:

• The values that are needed to find the electronic document later. 
  • Includes Document Keys and Custom Properties
• Document properties are used to:
  • Store
  • Secure
  • Retrieve documents

Technical Definition: 

• Document Keys are the values added to the document for searching and indexing.
  • Drawer
  • Field 1
  • Field 2
  • Field 3
  • Field 4
  • Field 5
  • Document type
  • Custom properties qualify as document properties also.  
• Custom Properties are similar to document keys. The biggest difference is that the Imaging Team can create custom properties for each document type. 

Perceptive Content:  Document Type

Document type tells us what kind of document it is.

Technical Definition: 

• Document type uniquely categorizes a document.
• Permissions can be assigned at the Document Type level as well.
• We use the document type for automated routing, especially in the L_1Forms Complete workflow queue.
• Document types begin with the department prefix.

Perceptive Content (ImageNow) email option.

• Permissions are set at the Drawer level for e-mailing documents from ImageNow.
  • E-mail icon will be grayed out if the user doesn't have this permission.
  • Not all departments allow emailing of documents.
• E-mail icon is located on the toolbar at the top of the document.
• See the name of the icons by hoovering over each one.
• Clicking on the the e-mail icon will automatically open Microsoft Outlook.
• Emails options are:
  • PDF attachments.
  • ImageNow Desktop Client Link.
  • Perceptive Experience Link.

ImageNow: Email Documents 

The Forms Workflow is unique to UW-Stout.

• It is a temporary holding area for documents to be stored, routed, and signed.
• The L_Forms drawer is a holding drawer.
• No documents permanently live in L_Forms drawer.
• Once the documents are processed, they are re-indexed into their permanent drawer.

Forms Application plan:   ~L_Forms

• F1 = Last Name, First Name (can be left blank if document isn’t associated to a person)
• F2 = Username (automatically populated)
• F3 = Date/Time (automatically populated)
• F4 = Subject (for additional information if needed, can be left blank)
• F5 = Reservation # or Payroll ID (Leave blank, this one is for Dining or HR)
• Document Type (you must select the correct document type - it may affect later archiving and routing)

• L_1Forms Complete workflow queue is a University of Wisconsin Stout – Term.
• Documents are routed to their processing department based on their document type.
• The last signer:
  • Will route to L_1Forms Complete.
  • The form may indicate a different route, which takes priority.
• If a specified route doesn’t exist:
  • The document will route to an error queue.
  • The ImageNow team will re-route the document.
  • The ImageNow team will work with the department to designate a new route.

Also refer to:    Perceptive Content: L_1Forms Complete 

Permissions are based on username and permissions stay the same when logging into different computers.

• Permissions
  • Using Groups
• Permission Levels
  • Drawer
  • Document Type
• Permissions are adjusted as people change positions.
• Views help narrow searches and help with permissions.
• Capture Profiles (printing into ImageNow)
  

  • Don't travel from computer to computer

• Stamps are used to add information to documents when processing without altering the original document.  
  • Stamps can be customized for departments specific needs. 
  • The All Forms Name/Date stamp is used for internal approvals.
  • The All Forms Name/Date Deny stamp can be used when a document needs to be denied.

• Shows the pages of the documents at the bottom on the screen. 
• This feature can be turned on or off by the user as needed.

Perceptive Content (Desktop Client)

• Click View > Thumbnails

Perceptive Experience (Web Client)

• Click the Show or Hide Thumbnails button (top right, 9 squares in a grid).

Perceptive Content: Thumbnails 

Webforms

The following information is available to you because you have an ImageNow/Perceptive Content  Account

• 1L_WebForms (aka Fly Away Forms)
• Accounting Documents – Invoices, Travel Docs
• Curriculum Documents – Courses, Minutes, Program
• Instructional Resources – Books for Courses
• Purchase Orders
• Declaration of Authority
• Fleet Vehicle Reservation
• Registration & Records Curriculum Changes
• Senate Information

Reimaging is the process of reinstalling a computer's operating system and default campus applications. A backup should always be performed by the user prior to a reimage. This applies to all students, faculty, and staff. All reimages will be done at the Technology Help Desk in Sorensen Hall. See Data Responsibility and Backup.

Student Business Services (SBS) emails tax info (1098-T/1098-E) to students.  Using the information provided in the email, students then retrieve tax documents from getmydocument.com. Tax-related emails to students originate from UW-System administration (example: 1098@eforms.uwsa.edu).Visit the SBS site for more information.

As with any email requesting action that you did not initiate, if you are concerned that the message may not be legitimate, contact the office of origin for verification.

TMA is the system used by Physical Plant for the submission and management of work requests. See their website for login information.

Work requests for classroom lights, heating/cooling, clocks, and other facilities issues (non-computer or audio-visual) should be submitted to the Physical Plant via TMA.

A UW-Stout username, everything to the left of the @ symbol in an email address, is used to log into most campus resources like Access Stout and Canvas. Examples are "smithj" or "smithj1234".

Windows Media Audio (WMA) is the name of a series of audio codecs and their corresponding audio coding formats developed by Microsoft. It is a proprietary technology that forms part of the Windows Media framework.