Two-Step Login provides an additional layer of security when you log into systems that contain sensitive data. Two-Step Login, also known as Multi-Factor Authentication, helps protect sensitive data and guard against increasingly sophisticated email and online scams (e.g., phishing attacks) that can leave you vulnerable to identity theft. Like similar services offered by Google, Apple and Facebook, you log in by entering your username and passphrase and then confirm your login with an enrolled device, such as your smartphone.

AccessStout is UW-Stout's Student Information System. It is used by applicants and students to register, view grades, account balances, and access other personal information. It is also used by faculty to enter grades and facilitate advising.

The Adjunct Instructor Pool application form is the online tool for submitting application materials for the University of Wisconsin-Stout's adjunct instructor pool. People submit applications to be considered for a teaching position through UW-Stout Online.

The Adjunct Instructor Pool does NOT use campus credentials; applicants create a username and password and provide an email address. An email is sent to that address and the user must click to verify and activate their login information prior to being able to log in.

For assistance:
UW-Stout Online
321 Sorensen Hall
121 10th Avenue E.
University of Wisconsin-Stout
Menomonie, Wisconsin 54751
715/232-2693
aip@uwstout.edu

Computer administrators can change security settings, install software and hardware, and access all files on the computer. Administrators can also make changes to other user accounts. This is a computer-level permission and does not apply to any other computers or resources. Administrative access is rarely needed, however, if necessary, Admin by Request can be used to temporarily elevate privileges on a Windows or Macintosh computer.  

The icon in Microsoft 365 used to switch between apps.

Microsoft Development Tools for Teaching -- Formerly Microsoft Imagine, DreamSpark Premium (formerly MSDN Academic Alliance (MSDNAA)) is a Microsoft program available to all Stout students and faculty in order to acquire licensed copies of some Microsoft software. 

Go to https://azureforeducation.microsoft.com/devtools

Support can be obtained by calling Microsoft at (866) 643-9421

This program is not available to staff.

Refunds for overpayment of tuition are distributed by BankMobile Disbursements (formerly HigherOne). Please visit Student Business Services refund page for more information about eRefunds.

The UW-Stout campus directory is an online directory of some faculty and staff. A full directory of faculty, students and staff can be found on the People Directory on StoutCloud.

Directory and Address Information: Changing or suppressing 

The seven-digit number (including leading zeros) found on campus ID cards and many forms of campus correspondence.

A domain user is one whose username and password are stored on a domain controller rather than the computer the user is logging into. When you log in as a domain user, the computer asks the domain controller what privileges are assigned to you. When the computer receives an appropriate response from the domain controller, it logs you in with the proper permissions and restrictions.

Digital instruction materials. 

Stout's Instructional Resources Service maintains a SharePoint website for students and faculty.

Technical Support during office hours:
(715) 232-2492 

etexthelp@uwstout.edu

Event Management System - Campus room/event scheduling system.

For on-campus reservation requests:
UW-Stout Reservations Office - mscreservations@uwstout.edu
715-232-2000

For general assignment classroom reservations:
UW-Stout Registration and Records Office - classrooms@uwstout.edu
715-232-2121

The UW-Stout eStout Technology Advantage program, which includes the student laptop, is the digital learning environment at UW-Stout. Eligible students receive a laptop computer, a backpack, software, service and support via the Technology Help Desk, wireless and wired connectivity (on campus), and multimedia classrooms. The eStout program is included in the undergraduate student tuition of eligible UW-Stout students.

An eStout program that transfers ownership of a two-year-old laptop, or older, to qualifying graduates at no additional cost.

The University of Wisconsin-Stout Library provides access to over 188,000 streaming videos. Access to Films on Demand, Academic Video Online: AVON (Alexander Street), Kanopy Streaming Video, Docuseek2, Swank Digital Campus, Feature Films for Education, LinkedIN Learning, and more.  

These educational online streaming services hosted by the UW-Stout Library. Instructors can incorporate videos into courses provided through Canvas.

The Global Address List (GAL) is a directory of users within UW-Stout's Office 365 environment.  It is commonly referred to as People in the 365 environment.  It contains the names and e-mail addresses of faculty and staff at UW-Stout. HR creates and maintains the GAL. The GAL can also contain e-mail addresses for external contacts, distribution lists, conference rooms, and equipment.

Handshake is UW-Stout's system for connecting students and alumni with employers. It is used for posting and finding on-campus student jobs.

Current students log in using their campus credentials ( Campus Credentials and Email Addresses Explained);

Alumni, employers, campus employers, faculty/staff and other users create a Handshake login.

For forgotten usernames and passwords and other Handshake questions, please contact Career Services at 715-232-1601 or careerservices@uwstout.edu.

HRS is UW System's Human Resource System. Many employees access HRS to punch in, enter absence requests, and perform other HR-related functions. Access is granted by the Human Resourses Office.

Access to Library subscription databases is available to students who are currently enrolled and to all currently-employed faculty and staff plus emeritus. Library staff maintain a page explaining eligibility, along with a list of common problems.

In Windows, a local computer user is one whose username and encrypted password are stored on the computer itself. When you log in as a local user, the computer checks its own list of users and its own password file to see if you are allowed to log into the computer. The computer itself then applies all the permissions (e.g., "can use the CD-ROM", "can install programs") and restrictions (e.g., "cannot install programs") that are assigned to you for that computer.

A MAC (Media Access Control) address is an ID code assigned to any device with built-in networking capability. A MAC address is twelve digits and is usually displayed as six pairs of characters (hexadecimal) separated by colons or dashes (example - 0A:1B:2C:3D:4E:5F). Most manufacturer's web sites (along with others) can help users find the MAC address of a device; sometimes it is printed on a sticker on the device or the box it came in or included in documentation. Most of the time there will be two different MAC addresses printed on a sticker. One is for the wired Ethernet card and the other is for the wireless Ethernet card.

Multi-factor authentication (MFA) is a security system that requires more than one method of authentication from independent categories of credentials to verify the user's identity for a login or other transaction.

• Multiple documents can be scanned or printed into ImageNow all at once.
• The documents can be indexed later or by someone other than the originator.
• The group of documents can be indexed to multiple individuals.
• "Batches" listed on the ImageNow tool bar.
  • Batched documents are stored here until indexed for processing or storage.

General Definition:

• Document properties are used to:
  • Categorize & Store files.
  • Secure & Restrict access to documents.
  • Retrieve documents via searching.
• You need document properties to find the electronic document later. 

Technical Definition: 

• Document Keys are the values added to the document for searching and indexing.
  • Drawer
  • Field 1
  • Field 2
  • Field 3
  • Field 4
  • Field 5
  • Document type
  • Custom properties qualify as document properties also.  
• Custom Properties are similar to document keys. The biggest difference is that the Imaging Team can create custom properties for each document type. 

• Folders (also known as Projects) bundle documents together in groups, similar to a manila folder. 
• The Office of Research and Sponsored Programs uses folders for routing grants for approvals.
• Admissions uses folders for their student records.
• When routing folders through workflow.
  • Desktop Client: The routing options are found at the top of the folder, all documents need to be closed in-order to route the folder.
  • Perceptive Experience: Routing options will be at the top of the page, all documents need to be closed in-order to route the folder.

  ImageNow: Routing Folders 

The Forms Workflow is unique to UW-Stout.

• It is a temporary holding area for documents to be stored, routed, and signed.
• The L_Forms drawer is a holding drawer.
• No documents permanently live in L_Forms drawer.
• Once the documents are processed, they are re-indexed into their permanent drawer.

Forms Application plan:   ~L_Forms

• F1 = Last Name, First Name (can be left blank if document isn’t associated to a person)
• F2 = Username (automatically populated)
• F3 = Date/Time (automatically populated)
• F4 = Subject (for additional information if needed, can be left blank)
• F5 = Reservation # or Payroll ID (Leave blank, this one is for Dining or HR)
• Document Type (you must select the correct document type - it may affect later archiving and routing)

University of Wisconsin-Stout:  Index Standards for Perceptive Content (ImageNow)

• Date:   yyyy-mm-dd  (ex. 2015-07-01 must show leading zeros)  
• PO Number:   FY#### (ex. 150001 this is a six digit number)  
• Campus ID:  ####### (seven digit number)  
• Employee ID:  ######## (eight digit number)  
• Payroll ID:  ######## (eight digit number)  
• Name:  Last, First (legal name versus preferred name)  
• Course ID:  SUBJECT course# section# (ex. MUSIC 396B 903C) no dashes used  
• Term:  yyyyXXX (ex.  2015FA, 2015WIN, 2015SP, 2015SU)  
• Funding:  ###-#-###### (FUND-PROG-UDDS)  (EX.  102-1-811001)  
• UDDS:  ######  (six digit number) (ex. 811001)

Perceptive Experience: 

• Recommended for faculty/staff who are processing/signing documents
  
• Web version - no installation required
• Perceptive Experience login option can be found on the My Apps dashboard
• All browsers are supported
• 2-step authentication is required: 2-Step Authentication

Perceptive Content Desktop Client:

• Recommended for staff who need to print documents into Perceptive Content for archival/processing purposes
  
• Compatible with Windows computers only
  
  • Mac Computers - Perceptive Content desktop client isn't supported
• Allows printing documents into the system and processing volumes documents
• Installing the client: Software Center
• 2-step authentication is required  2-Step Authentication
  
  
  
  
  

• Shows the pages of the documents at the bottom on the screen. 
• This feature can be turned on or off by the user as needed.

Perceptive Content (Desktop Client)

• Click View > Thumbnails

Perceptive Experience (Web Client)

• Click the Show or Hide Thumbnails button (top right, 9 squares in a grid).

Perceptive Content: Thumbnails 

POTS (Plain old telephone service)  The typical, familiar model of a single phone line and a single phone number.

Qualtrics is the online survey program licensed through the UW-System. Access to this tool is available to all Stout faculty, staff and students; no access request is necessary.

IP telephony software that lets users send and receive telephone calls over the internet using a computer rather than using dedicated telephone hardware. It is typically used with a headset and microphone.

Student Technological Assistance and Resources organization (STAR), a self-managed student organization that performs numerous invaluable services in support of campus technology including the front line support provided by the Technology Help Desk.

Stout Share is the system by which students can share information found within Access Stout with parents and others to whom they delegate permission.

AccessStout (StoutShare): Delegate Access Explained for Parents and others

[Link for document 107193 is unavailable at this time]

AccessStout (Stout Share): Delegated Access to a Student's AccessStout account

StoutAlert (powered by Rave) is the campus' emergency alert and notification system. Please contact University Police with questions or visit their StoutAlert site.

The UW-System-hosted system used for recruitment of new employees. Access is granted for hiring managers and hiring committee members when a recruitment is initiated with the Human Resources Department. No prior access request is necessary. Please contact HR with questions.

Student Business Services (SBS) emails tax info (1098-T/1098-E) to students.  Using the information provided in the email, students then retrieve tax documents from getmydocument.com. Tax-related emails to students originate from UW-System administration (example: 1098@eforms.uwsa.edu).Visit the SBS site for more information.

As with any email requesting action that you did not initiate, if you are concerned that the message may not be legitimate, contact the office of origin for verification.

A security token (also referred to as a hardware token) is a small hardware device carried by a user to authorize access to a network service. The device may be in the form of an embedded key fob.

A UW-Stout username, everything to the left of the @ symbol in an email address, is used to log into most campus resources like Access Stout and Canvas. Examples are "smithj" or "smithj1234".

Windows Media Audio (WMA) is the name of a series of audio codecs and their corresponding audio coding formats developed by Microsoft. It is a proprietary technology that forms part of the Windows Media framework.

WinEst is an application managed by the Construction Department for Construction students. Students should contact their Construction instructors and faculty or the department chair for information.