AccessStout

AccessStout is UW-Stout's Student Information System. It is used by applicants and students to register, view grades, account balances, and access other personal information. It is also used by faculty to enter grades and facilitate advising.


Adjunct Instructor Pool

The Adjunct Instructor Pool application form is the online tool for submitting application materials for the University of Wisconsin-Stout's adjunct instructor pool. People submit applications to be considered for a teaching position through UW-Stout Online.

The Adjunct Instructor Pool does NOT use campus credentials; applicants create a username and password and provide an email address. An email is sent to that address and the user must click to verify and activate their login information prior to being able to log in.

For assistance:
UW-Stout Online
321 Sorensen Hall
121 10th Avenue E.
University of Wisconsin-Stout
Menomonie, Wisconsin 54751
715/232-2693
aip@uwstout.edu



Administrator Account

Computer administrators can change security settings, install software and hardware, and access all files on the computer. Administrators can also make changes to other user accounts. This is a computer-level permission and does not apply to any other computers or resources. Administrative access is rarely needed, however, if necessary, Admin by Request can be used to temporarily elevate privileges on a Windows or Macintosh computer.  


App Launcher (Office 365)

The icon in Office 365 used to switch between apps.


Audacity

Audacity is a powerful, free audio program that can be used to create and edit audio files on your computer. Users may record live audio, convert tapes and records into digital recordings or CD's, change the speed or pitch of the recording, and more. See the Knowledge Base Article:  Audacity  for more information.


Azure Development Tools for Teaching

Microsoft Development Tools for Teaching -- Formerly Microsoft Imagine, DreamSpark Premium (formerly MSDN Academic Alliance (MSDNAA)) is a Microsoft program available to all Stout students and faculty in order to acquire licensed copies of some Microsoft software. 

Go to https://azureforeducation.microsoft.com/devtools

Support can be obtained by calling Microsoft at (866) 643-9421

This program is not available to staff.



BankMobile Disbursements

Refunds for overpayment of tuition are distributed by BankMobile Disbursements (formerly HigherOne). Please visit Student Business Services refund page for more information about eRefunds.



Campus Directory

The UW-Stout campus directory is an online directory of some faculty and staff. A full directory of faculty, students and staff can be found on the People Directory on StoutCloud.

Directory and Address Information: Changing or suppressing 


Campus ID

The seven-digit number (including leading zeros) found on campus ID cards and many forms of campus correspondence.


Domain

The term domain can refer either to a local subnetwork or to descriptors for sites on the Internet (e.g., www.uwstout.edu).  On the Internet, a domain is part of every network address, including website addresses, email addresses, and addresses for other Internet protocols.

A domain is a sub network made up of a group of clients and servers under the control of one central security database. Within a domain, users authenticate once to a centralized server known as a domain controller, rather than repeatedly authenticating to individual servers and services. Individual servers and services accept the user based on the approval of the domain controller.


Domain User

A domain user is one whose username and password are stored on a domain controller rather than the computer the user is logging into. When you log in as a domain user, the computer asks the domain controller what privileges are assigned to you. When the computer receives an appropriate response from the domain controller, it logs you in with the proper permissions and restrictions.


Drupal

Drupal is the UW-Stout web-management system used by staff and faculty to produce and edit campus web content. For assistance, please contact webmaster@uwstout.edu.


Duo App (2-Step)

Duo Mobile is an application that works with Duo Security's two-factor authentication service to make logins more secure. The application generates passcodes for login and can receive push notifications for easy, one-tap authentication. You can find the application on the Google Play store or Apple App Store.


EMS Online Reservation System

Event Management System - Campus room/event scheduling system.

For on-campus reservation requests:
UW-Stout Reservations Office -
mscreservations@uwstout.edu
715-232-2000

For general assignment classroom reservations:
UW-Stout Registration and Records Office -
classrooms@uwstout.edu
715-232-2121


eStout Student Laptop Transfer Program

An eStout program that transfers ownership of a two-year-old laptop to qualifying graduates at no additional cost.


Films on Demand and Alexander Street Video

Films on Demand and Alexander Street Video are educational online streaming services hosted by the UW-Stout Library. Instructors can incorporate videos into courses provided through Canvas.


Global Address List

The Global Address List (GAL) is a directory of users within UW-Stout's Office 365 environment.  It is commonly referred to as People in the 365 environment.  It contains the names and e-mail addresses of faculty and staff at UW-Stout. HR creates and maintains the GAL. The GAL can also contain e-mail addresses for external contacts, distribution lists, conference rooms, and equipment.


Handshake (Previously CareerLink)

Handshake is UW-Stout's system for connecting students and alumni with employers. It is used for posting and finding on-campus student jobs.

Current students log in using their campus credentials ( Campus Credentials and Email Addresses Explained);

Alumni, employers, campus employers, faculty/staff and other users create a Handshake login.

For forgotten usernames and passwords and other Handshake questions, please contact Career Services at 715-232-1601 or careerservices@uwstout.edu.


Library Databases and Resources

Access to Library subscription databases is available to students who are currently enrolled and to all currently-employed faculty and staff plus emeritus. Library staff maintain a page explaining eligibility, along with a list of common problems.

 


Local User Account

In Windows, a local computer user is one whose username and encrypted password are stored on the computer itself. When you log in as a local user, the computer checks its own list of users and its own password file to see if you are allowed to log into the computer. The computer itself then applies all the permissions (e.g., "can use the CD-ROM", "can install programs") and restrictions (e.g., "cannot install programs") that are assigned to you for that computer.


MAC address

A MAC (Media Access Control) address is an ID code assigned to any device with built-in networking capability. A MAC address is twelve digits and is usually displayed as six pairs of characters (hexadecimal) separated by colons or dashes (example - 0A:1B:2C:3D:4E:5F). Most manufacturer's web sites (along with others) can help users find the MAC address of a device; sometimes it is printed on a sticker on the device or the box it came in or included in documentation. Most of the time there will be two different MAC addresses printed on a sticker. One is for the wired Ethernet card and the other is for the wireless Ethernet card.


Multifactor Authentication/MFA (2-Step)

Multifactor authentication (MFA) is a security system that requires more than one method of authentication from independent categories of credentials to verify the user's identity for a login or other transaction.


Outlook Web App (OWA)

Microsoft's web-based email client, part of Microsoft 365, is used to check Stout email from a web browser.


Perceptive Content: Annotations

  • Annotations are used to add additional information to documents without altering the original document within the ImageNow system.
  • Annotations are permissions based.
    • Create
    • Delete
    • Hide
    • Modify
    • View
  • Available annotations:
    • Arrow
    • Check mark
    • Highlighter
    • Line
    • Pen
    • Stamp
      • Content needs to be added and can be adjusted if needed.
      • Appearance of the stamp can be adjusted.
      • Signature stamp is used for approving internal documents.
    • Sticky note.
    • Text.


ImageNow: Annotations​​​


Perceptive Content: Application Plans

  • Users will only see the application plans they have permissions to see.
  • Application plans set the drawer, the document type options, and sometimes document keys.
    • The list of document types is predefined by the application plan.
    • Application plans can use Access Stout to “scrape” information to the index keys.
  • Document keys store additional information about your documents and enable users to easily filter and retrieve documents stored in Perceptive Content
    • Application plans are used to set the values that are used for easy retrieval of electronic documents.


Perceptive Content: Batch Mode

  • Multiple documents are scanned or printed into ImageNow and indexed later.  
  • A batch can be indexed individually or the whole batch can be indexed all at once.  


ImageNow: Print Options_Batch settings​​​
ImageNow: Capture Profile Batch Mode​​​


Perceptive Content: Batches

  • Multiple documents can be scanned or printed into ImageNow all at once.
  • The documents can be indexed later or by someone other than the originator.
  • The group of documents can be indexed to multiple individuals.
  • "Batches" listed on the ImageNow tool bar.
    • Batched documents are stored here until indexed for processing or storage.


Perceptive Content: Capture Profile

  • Capture Profiles:
    • Printing options when printing documents into the Perceptive Content Desktop Client.
    • Users can have as many capture profile options they need.
    • Capture profiles are saved locally on computers under the users login.
    • Capture profiles can route the document to a specific workflow queue.
    • Capture profiles are backed up and can be restored when needed.


ImageNow: Capture Profile Forms Workflow​​​
ImageNow: Capture Profile HR ES Forms​​​
ImageNow: Capture Profile Card Access​​​
ImageNow: Capture Profile Batch Mode​​​


Perceptive Content: Delete a Document

  • Documents that are no longer needed, can be routed to:
    • "L_Forms Delete Forms" workflow queue,
    • Use the route anywhere or route forward for this option
  • The document will route to the delete queue based on the prefix of the document type
  • Most delete queues are set with an automated delete timer and will delete the document from workflow queue after 30 days
    • Human Resources documents will automatically delete after 120 days.
  • For forms located in the Registration and Records workflows (e.g. substitutions and waivers), those can be routed to L_AC_1 Sub/Waiver Deny.

 


Perceptive Content: Digital Signature

ImageNow: Digital Signatures 

  • This Digital signature is a legally binding signature and can be used in court.
  • Digital Signatures are used on Grants and Purchase orders, but not limited to.
  • Only a few people have permission to use this option on campus.
  • A password is required when using the electronic/digital signature.
  • Once an electronic/digital signature is applied to a document the annotations are grayed out and no longer available.
  • This is different from the All Forms Name/Date Signature Stamp.
    • The All Forms Stamp are used for internal approvals.

Technical Definition:  

Electronic/Digital signatures are used with all the legal authority of "wet ink" but without the cumbersome and time-consuming tasks of printing, faxing, mailing and manually validating signed paper.

 


Perceptive Content: Drawers

ImageNow: Drawers

  • Drawers are where the documents are stored in the electronic file cabinet. 
  • Permissions are usually set at the drawer level.

 

Technical Definition: 

 

  • Drawers provide the first hierarchical level of organization for ImageNow/Perceptive Content documents.
  • A drawer is used to separate documents and folders into logical categories.
  • Some users think of drawers as individual departments or as a file cabinet drawer.  
  • Drawers are created based on permissions – who needs to view/process the documents that live in a specific drawer.

 


Perceptive Content: Email Option

Perceptive Content (ImageNow) email option.

  • Permissions are set at the Drawer level for e-mailing documents from ImageNow.
    • E-mail icon will be grayed out if the user doesn't have this permission.
    • Not all departments allow emailing of documents.
  • E-mail icon is located on the toolbar at the top of the document.
  • See the name of the icons by hoovering over each one.
  • Clicking on the the e-mail icon will automatically open Microsoft Outlook.
  • Emails options are:
    • PDF attachments.
    • ImageNow Desktop Client Link.
    • Perceptive Experience Link.

 

ImageNow: Email Documents 


Perceptive Content: Index Standards

University of Wisconsin-Stout:  Index Standards for Perceptive Content (ImageNow)

  • Date:   yyyy-mm-dd  (ex. 2015-07-01 must show leading zeros)  
  • PO Number:   FY#### (ex. 150001 this is a six digit number)  
  • Campus ID:  ####### (seven digit number)  
  • Employee ID:  ######## (eight digit number)  
  • Payroll ID:  ######## (eight digit number)  
  • Name:  Last, First (legal name versus preferred name)  
  • Course ID:  SUBJECT course# section# (ex. MUSIC 396B 903C) no dashes used  
  • Term:  yyyyXXX (ex.  2015FA, 2015WIN, 2015SP, 2015SU)  
  • Funding:  ###-#-###### (FUND-PROG-UDDS)  (EX.  102-1-811001)  
  • UDDS:  ######  (six digit number) (ex. 811001)


Perceptive Content: Route Anywhere

Route Anywhere Option

  • Route Anywhere is a list of everyone in a specific workflow session.
  • This can be referred to as your long list.
  • This list cannot be modified.
  • University of Wisconsin Stout has 50+ workflow sessions.


ImageNow: Route Anywhere Options​​​
ImageNow: Routing Options Defined​​​


Perceptive Content: Route Forward

Route Forward Options

  • Is a predefined list.
  • The list can be adjusted upon request, with limited exceptions. 
  • This is the list of people you route to most often.
  • Can be referred to as your "short" list.


Perceptive Content: Stamp Annotation

  • Stamps are used to add information to documents when processing without altering the original document.  
    • Stamps can be customized for departments specific needs. 
    • The All Forms Name/Date stamp is used for internal approvals.
    • The All Forms Name/Date Deny stamp can be used when a document needs to be denied.


Perceptive Content: Thumbnails

  • Shows the pages of the documents at the bottom on the screen. 
  • This feature can be turned on or off by the user as needed.

    Perceptive Content (Desktop Client)

    • Click View > Thumbnails

    Screenshot of Perceptive Content showing the Thumbnail option of the View tab

    Perceptive Experience (Web Client)

    • Click the Show or Hide Thumbnails button (top right, 9 squares in a grid).

    Screenshot of Perceptive Experience with the Thumbnail button circled in red


    Perceptive Content: Thumbnails 


    Perceptive Content: Available Information

    The following information is available to you because you have an ImageNow/Perceptive Content  Account

    • 1L_WebForms (aka Fly Away Forms)
    • Accounting Documents – Invoices, Travel Docs
    • Curriculum Documents – Courses, Minutes, Program
    • Instructional Resources – Books for Courses
    • Purchase Orders
    • Declaration of Authority
    • Fleet Vehicle Reservation
    • Registration & Records Curriculum Changes
    • Senate Information


    Qualtrics

    Qualtrics is the online survey program licensed through the UW-System. Access to this tool is available to all Stout faculty, staff and students; no access request is necessary.

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    Reimage

    Reimaging is the process of reinstalling a computer's operating system and default campus applications. A backup should always be performed by the user prior to a reimage. This applies to all students, faculty, and staff. All reimages will be done at the Technology Help Desk in Sorensen Hall. See Data Responsibility and Backup.


    STAR

    Student Technological Assistance and Resources organization (STAR), a self-managed student organization that performs numerous invaluable services in support of campus technology including the front line support provided by the Technology Help Desk.


    Stout Share

    Stout Share is the system by which students can share information found within Access Stout with parents and others to whom they delegate permission.

    [Link for document 76641 is unavailable at this time]

    AccessStout (Stout Share): Share My Information - Students

    AccessStout (Stout Share): Delegated Access to a Student's AccessStout account


    StoutAlert

    StoutAlert (powered by Rave) is the campus' emergency alert and notification system. Please contact University Police with questions or visit their StoutAlert site.


    Talent Acquisition Manager (TAM)

    The UW-System-hosted system used for recruitment of new employees. Access is granted for hiring managers and hiring committee members when a recruitment is initiated with the Human Resources Department. No prior access request is necessary. Please contact HR with questions.


    Tax Documents: getmydocument.com

    Student Business Services (SBS) emails tax info (1098-T/1098-E) to students.  Using the information provided in the email, students then retrieve tax documents from getmydocument.com. Tax-related emails to students originate from UW-System administration (example: 1098@eforms.uwsa.edu).Visit the SBS site for more information.

    As with any email requesting action that you did not initiate, if you are concerned that the message may not be legitimate, contact the office of origin for verification.

     


     

     

     


    TMA

    TMA is the system used by Physical Plant for the submission and management of work requests. See their website for login information.

    Work requests for classroom lights, heating/cooling, clocks, and other facilities issues (non-computer or audio-visual) should be submitted to the Physical Plant via TMA.


    User Principal Name (UPN)

    Userprincipalname (UPN) is username + @uwstout.edu. This is different from email address. Both faculty/staff and students have a UPN of  username@uwstout.edu.


    Username

    A UW-Stout username, everything to the left of the @ symbol in an email address, is used to log into most campus resources like Access Stout and Canvas. Examples are "smithj" or "smithj1234".


    Windows Media Audio (.wma)

    Windows Media Audio (WMA) is the name of a series of audio codecs and their corresponding audio coding formats developed by Microsoft. It is a proprietary technology that forms part of the Windows Media framework.