AccessStout
AccessStout is UW-Stout's Student Information System. It is used by applicants and students to register, view grades, account balances, and access other personal information. It is also used by faculty to enter grades and facilitate advising.
Adjunct Instructor Pool
The Adjunct Instructor Pool application form is the online tool for submitting application materials for the University of Wisconsin-Stout's adjunct instructor pool. People submit applications to be considered for a teaching position through UW-Stout Online.
The Adjunct Instructor Pool does NOT use campus credentials; applicants create a username and password and provide an email address. An email is sent to that address and the user must click to verify and activate their login information prior to being able to log in.
For assistance:
UW-Stout Online
321 Sorensen Hall
121 10th Avenue E.
University of Wisconsin-Stout
Menomonie, Wisconsin 54751
715/232-2693
aip@uwstout.edu
Administrator Account
Computer administrators can change security settings, install software and hardware, and access all files on the computer. Administrators can also make changes to other user accounts. This is a computer-level permission and does not apply to any other computers or resources. Administrative access is rarely needed, however, if necessary, Admin by Request can be used to temporarily elevate privileges on a Windows or Macintosh computer.
App Launcher (Office 365)
The icon in Microsoft 365 used to switch between apps.
Azure Development Tools for Teaching
Microsoft Development Tools for Teaching -- Formerly Microsoft Imagine, DreamSpark Premium (formerly MSDN Academic Alliance (MSDNAA)) is a Microsoft program available to all Stout students and faculty in order to acquire licensed copies of some Microsoft software.
Go to https://azureforeducation.microsoft.com/devtools
Support can be obtained by calling Microsoft at (866) 643-9421
This program is not available to staff.
BankMobile Disbursements
Refunds for overpayment of tuition are distributed by BankMobile Disbursements (formerly HigherOne). Please visit Student Business Services refund page for more information about eRefunds.
Campus Directory
The UW-Stout campus directory is an online directory of some faculty and staff. A full directory of faculty, students and staff can be found on the People Directory on StoutCloud.
Directory and Address Information: Changing or suppressing
Campus ID
The seven-digit number (including leading zeros) found on campus ID cards and many forms of campus correspondence.
Domain
The term domain can refer either to a local subnetwork or to descriptors for sites on the Internet (e.g., www.uwstout.edu). On the Internet, a domain is part of every network address, including website addresses, email addresses, and addresses for other Internet protocols.
A domain is a sub network made up of a group of clients and servers under the control of one central security database. Within a domain, users authenticate once to a centralized server known as a domain controller, rather than repeatedly authenticating to individual servers and services. Individual servers and services accept the user based on the approval of the domain controller.
Domain User
A domain user is one whose username and password are stored on a domain controller rather than the computer the user is logging into. When you log in as a domain user, the computer asks the domain controller what privileges are assigned to you. When the computer receives an appropriate response from the domain controller, it logs you in with the proper permissions and restrictions.
Drupal
Drupal is the UW-Stout web-management system used by staff and faculty to produce and edit campus web content. For assistance, please contact webmaster@uwstout.edu.
EMS Online Reservation System
Event Management System - Campus room/event scheduling system.
For on-campus reservation requests:
UW-Stout Reservations Office - mscreservations@uwstout.edu
715-232-2000
For general assignment classroom reservations:
UW-Stout Registration and Records Office - classrooms@uwstout.edu
715-232-2121
eStout Student Laptop Transfer Program
An eStout program that transfers ownership of a two-year-old laptop to qualifying graduates at no additional cost.
FileZilla
FileZilla is a curriculum-based file transfer application used in some courses as directed by the instructor. Students should contact their instructor with questions or visit the FileZilla documentation site.
Films on Demand and Alexander Street Video
The University of Wisconsin-Stout Library provides access to over 188,000 streaming videos. Access to Films on Demand, Academic Video Online: AVON (Alexander Street), Kanopy Streaming Video, Docuseek2, Swank Digital Campus, Feature Films for Education, LinkedIN Learning, and more.
These educational online streaming services hosted by the UW-Stout Library. Instructors can incorporate videos into courses provided through Canvas.
Global Address List
The Global Address List (GAL) is a directory of users within UW-Stout's Office 365 environment. It is commonly referred to as People in the 365 environment. It contains the names and e-mail addresses of faculty and staff at UW-Stout. HR creates and maintains the GAL. The GAL can also contain e-mail addresses for external contacts, distribution lists, conference rooms, and equipment.
Handshake (Previously CareerLink)
Handshake is UW-Stout's system for connecting students and alumni with employers. It is used for posting and finding on-campus student jobs.
Current students log in using their campus credentials ( Campus Credentials and Email Addresses Explained);
Alumni, employers, campus employers, faculty/staff and other users create a Handshake login.
For forgotten usernames and passwords and other Handshake questions, please contact Career Services at 715-232-1601 or careerservices@uwstout.edu.
HRS (Human Resource System)
HRS is UW System's Human Resource System. Many employees access HRS to punch in, enter absence requests, and perform other HR-related functions. Access is granted by the Human Resourses Office.
Library Databases and Resources
Access to Library subscription databases is available to students who are currently enrolled and to all currently-employed faculty and staff plus emeritus. Library staff maintain a page explaining eligibility, along with a list of common problems.
Local User Account
In Windows, a local computer user is one whose username and encrypted password are stored on the computer itself. When you log in as a local user, the computer checks its own list of users and its own password file to see if you are allowed to log into the computer. The computer itself then applies all the permissions (e.g., "can use the CD-ROM", "can install programs") and restrictions (e.g., "cannot install programs") that are assigned to you for that computer.
MAC address
A MAC (Media Access Control) address is an ID code assigned to any device with built-in networking capability. A MAC address is twelve digits and is usually displayed as six pairs of characters (hexadecimal) separated by colons or dashes (example - 0A:1B:2C:3D:4E:5F). Most manufacturer's web sites (along with others) can help users find the MAC address of a device; sometimes it is printed on a sticker on the device or the box it came in or included in documentation. Most of the time there will be two different MAC addresses printed on a sticker. One is for the wired Ethernet card and the other is for the wireless Ethernet card.
Multifactor Authentication/MFA (2-Step)
Multi-factor authentication (MFA) is a security system that requires more than one method of authentication from independent categories of credentials to verify the user's identity for a login or other transaction.
Outlook Web App (OWA)
Microsoft's web-based email client, part of Microsoft 365, is used to check Stout email from a web browser.
Perceptive Content: Batches
- Multiple documents can be scanned or printed into ImageNow all at once.
- The documents can be indexed later or by someone other than the originator.
- The group of documents can be indexed to multiple individuals.
- "Batches" listed on the ImageNow tool bar.
- Batched documents are stored here until indexed for processing or storage.
Perceptive Content: Drawers
ImageNow: Drawers
- Drawers are where the documents are stored in the electronic file cabinet.
- Permissions are usually set at the drawer level.
Technical Definition:
- Drawers provide the first hierarchical level of organization for ImageNow/Perceptive Content documents.
- A drawer is used to separate documents and folders into logical categories.
- Some users think of drawers as individual departments or as a file cabinet drawer.
- Drawers are created based on permissions – who needs to view/process the documents that live in a specific drawer.
Perceptive Content: Index Standards
University of Wisconsin-Stout: Index Standards for Perceptive Content (ImageNow)
- Date: yyyy-mm-dd (ex. 2015-07-01 must show leading zeros)
- PO Number: FY#### (ex. 150001 this is a six digit number)
- Campus ID: ####### (seven digit number)
- Employee ID: ######## (eight digit number)
- Payroll ID: ######## (eight digit number)
- Name: Last, First (legal name versus preferred name)
- Course ID: SUBJECT course# section# (ex. MUSIC 396B 903C) no dashes used
- Term: yyyyXXX (ex. 2015FA, 2015WIN, 2015SP, 2015SU)
- Funding: ###-#-###### (FUND-PROG-UDDS) (EX. 102-1-811001)
- UDDS: ###### (six digit number) (ex. 811001)
Perceptive Content: Thumbnails
- Shows the pages of the documents at the bottom on the screen.
- This feature can be turned on or off by the user as needed.
Perceptive Content (Desktop Client)
- Click View > Thumbnails
Perceptive Experience (Web Client)
- Click the Show or Hide Thumbnails button (top right, 9 squares in a grid).
Perceptive Content: Thumbnails
Perceptive Content: Available Information
The following information is available to you because you have an ImageNow/Perceptive Content Account
- Accounting Documents – Invoices, Travel Docs
- Curriculum Documents – Courses, Minutes, Program
- Instructional Resources – Books for Courses
- Purchase Orders
- Declaration of Authority
- Fleet Vehicle Reservation
- Registration & Records Curriculum Changes
- Senate Information
Qualtrics
Qualtrics is the online survey program licensed through the UW-System. Access to this tool is available to all Stout faculty, staff and students; no access request is necessary.
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Reimage
Reimaging is the process of reinstalling a computer's operating system and default campus applications. A backup should always be performed by the user prior to a reimage. This applies to all students, faculty, and staff. All reimages will be done at the Technology Help Desk in Sorensen Hall. See Data Responsibility and Backup.
STAR
Student Technological Assistance and Resources organization (STAR), a self-managed student organization that performs numerous invaluable services in support of campus technology including the front line support provided by the Technology Help Desk.
Stout Share
Stout Share is the system by which students can share information found within Access Stout with parents and others to whom they delegate permission.
AccessStout (StoutShare): Delegate Access Explained for Parents and others
AccessStout (Stout Share): Share My Information - Students
AccessStout (Stout Share): Delegated Access to a Student's AccessStout account
StoutAlert
StoutAlert (powered by Rave) is the campus' emergency alert and notification system. Please contact University Police with questions or visit their StoutAlert site.
Talent Acquisition Manager (TAM)
The UW-System-hosted system used for recruitment of new employees. Access is granted for hiring managers and hiring committee members when a recruitment is initiated with the Human Resources Department. No prior access request is necessary. Please contact HR with questions.
Tax Documents: getmydocument.com
Student Business Services (SBS) emails tax info (1098-T/1098-E) to students. Using the information provided in the email, students then retrieve tax documents from getmydocument.com. Tax-related emails to students originate from UW-System administration (example: 1098@eforms.uwsa.edu).Visit the SBS site for more information.
As with any email requesting action that you did not initiate, if you are concerned that the message may not be legitimate, contact the office of origin for verification.
TMA
TMA is the system used by Physical Plant for the submission and management of work requests. See their website for login information.
Work requests for classroom lights, heating/cooling, clocks, and other facilities issues (non-computer or audio-visual) should be submitted to the Physical Plant via TMA.
User Principal Name (UPN)
Username
A UW-Stout username, everything to the left of the @ symbol in an email address, is used to log into most campus resources like Access Stout and Canvas. Examples are "smithj" or "smithj1234".
Windows Media Audio (.wma)
Windows Media Audio (WMA) is the name of a series of audio codecs and their corresponding audio coding formats developed by Microsoft. It is a proprietary technology that forms part of the Windows Media framework.