The Adjunct Instructor Pool application form is the online tool for submitting application materials for the University of Wisconsin-Stout's adjunct instructor pool. People submit applications to be considered for a teaching position through UW-Stout Online.

The Adjunct Instructor Pool does NOT use campus credentials; applicants create a username and password and provide an email address. An email is sent to that address and the user must click to verify and activate their login information prior to being able to log in.

For assistance:
UW-Stout Online
321 Sorensen Hall
121 10th Avenue E.
University of Wisconsin-Stout
Menomonie, Wisconsin 54751
715/232-2693
aip@uwstout.edu

Computer administrators can change security settings, install software and hardware, and access all files on the computer. Administrators can also make changes to other user accounts. This is a computer-level permission and does not apply to any other computers or resources. Administrative access is rarely needed, however, if necessary, Admin by Request can be used to temporarily elevate privileges on a Windows or Macintosh computer.  

Audacity is a powerful, free audio program that can be used to create and edit audio files on your computer. Users may record live audio, convert tapes and records into digital recordings or CD's, change the speed or pitch of the recording, and more. See the Knowledge Base Article:  Audacity  for more information.

Microsoft Development Tools for Teaching -- Formerly Microsoft Imagine, DreamSpark Premium (formerly MSDN Academic Alliance (MSDNAA)) is a Microsoft program available to all Stout students and faculty in order to acquire licensed copies of some Microsoft software. 

Go to https://azureforeducation.microsoft.com/devtools

Support can be obtained by calling Microsoft at (866) 643-9421

This program is not available to staff.

Refunds for overpayment of tuition are distributed by BankMobile Disbursements (formerly HigherOne). Please visit Student Business Services refund page for more information about eRefunds.

The UW-Stout campus directory is an online directory of some faculty and staff. A full directory of faculty, students and staff can be found on the People Directory on StoutCloud.

Directory and Address Information: Changing or suppressing 

The seven-digit number (including leading zeros) found on campus ID cards and many forms of campus correspondence.

A code is a limited temporary access code generated by the help desk if a user forgets their device used for Duo. To ensure security, codes expire after 24 hours.

A device is what is used to access the duo application. The duo app allows you to use a mobile phone or a tablet to access the mobile application to provide two factor push notifications.

A domain user is one whose username and password are stored on a domain controller rather than the computer the user is logging into. When you log in as a domain user, the computer asks the domain controller what privileges are assigned to you. When the computer receives an appropriate response from the domain controller, it logs you in with the proper permissions and restrictions.

Drupal is the UW-Stout web-management system used by staff and faculty to produce and edit campus web content. For assistance, please contact webmaster@uwstout.edu.

UW-Stout has partnered with Duo to provide a service for protecting logins to systems that contain sensitive data. Duo is a mobile application that provides mobile push two factor authentication to allow access to systems that contain sensitive data.

Duo Mobile is an application that works with Duo Security's two-factor authentication service to make logins more secure. The application generates passcodes for login and can receive push notifications for easy, one-tap authentication. You can find the application on the Google Play store or Apple App Store.

An eStout program that transfers ownership of a two-year-old laptop to qualifying graduates at no additional cost.

Films on Demand and Alexander Street Video are educational online streaming services hosted by the UW-Stout Library. Instructors can incorporate videos into courses provided through Canvas.

The Global Address List (GAL) is a directory of users within UW-Stout's Office 365 environment.  It is commonly referred to as People in the 365 environment.  It contains the names and e-mail addresses of faculty and staff at UW-Stout. HR creates and maintains the GAL. The GAL can also contain e-mail addresses for external contacts, distribution lists, conference rooms, and equipment.

Handshake is UW-Stout's system for connecting students and alumni with employers. It is used for posting and finding on-campus student jobs.

Current students log in using their campus credentials ( Campus Credentials and Email Addresses Explained);

Alumni, employers, campus employers, faculty/staff and other users create a Handshake login.

For forgotten usernames and passwords and other Handshake questions, please contact Career Services at 715-232-1601 or careerservices@uwstout.edu.

Access to Library subscription databases is available to students who are currently enrolled and to all currently-employed faculty and staff plus emeritus. Library staff maintain a page explaining eligibility, along with a list of common problems.

A MAC (Media Access Control) address is an ID code assigned to any device with built-in networking capability. A MAC address is twelve digits and is usually displayed as six pairs of characters (hexadecimal) separated by colons or dashes (example - 0A:1B:2C:3D:4E:5F). Most manufacturer's web sites (along with others) can help users find the MAC address of a device; sometimes it is printed on a sticker on the device or the box it came in or included in documentation. Most of the time there will be two different MAC addresses printed on a sticker. One is for the wired Ethernet card and the other is for the wireless Ethernet card.

• Multiple documents are scanned or printed into ImageNow and indexed later.  
• A batch can be indexed individually or the whole batch can be indexed all at once.  

ImageNow: Print Options_Batch settings​​​
​ImageNow: Capture Profile Batch Mode​​​

• ImageNow:  Documents that are no longer needed, can be routed to:
  • "L_Forms Delete Forms" workflow queue,
  • Use the route anywhere or route forward for this option
• The document will route to the delete queue based on the prefix of the document type
• Most delete queues are set with an automated delete timer
  • and will delete the document from workflow queue after 30 days. 
  • Human Resources documents will automatically delete after 120 days.

ImageNow: Digital Signatures 

• This Digital signature is a legally binding signature and can be used in court.
• Digital Signatures are used on Grants and Purchase orders, but not limited to.
• Only a few people have permission to use this option on campus.
• A password is required when using the electronic/digital signature.
• Once an electronic/digital signature is applied to a document the annotations are grayed out and no longer available.
• This is different from the All Forms Name/Date Signature Stamp.
  • The All Forms Stamp are used for internal approvals.

Technical Definition:  

Electronic/Digital signatures are used with all the legal authority of "wet ink" but without the cumbersome and time-consuming tasks of printing, faxing, mailing and manually validating signed paper.

General Definition:

• The values that are needed to find the electronic document later. 
  • Includes Document Keys and Custom Properties
• Document properties are used to:
  • Store
  • Secure
  • Retrieve documents

Technical Definition: 

• Document Keys are the values added to the document for searching and indexing.
  • Drawer
  • Field 1
  • Field 2
  • Field 3
  • Field 4
  • Field 5
  • Document type
  • Custom properties qualify as document properties also.  
• Custom Properties are similar to document keys. The biggest difference is that the Imaging Team can create custom properties for each document type. 

Perceptive Content:  Document Type

Document type tells us what kind of document it is.

Technical Definition: 

• Document type uniquely categorizes a document.
• Permissions can be assigned at the Document Type level as well.
• We use the document type for automated routing, especially in the L_1Forms Complete workflow queue.
• Document types begin with the department prefix.

ImageNow: Drawers

• Drawers are where the documents are stored in the electronic file cabinet. 
• Permissions are usually set at the drawer level.

Technical Definition: 

• Drawers provide the first hierarchical level of organization for ImageNow/Perceptive Content documents.
• A drawer is used to separate documents and folders into logical categories.
• Some users think of drawers as individual departments or as a file cabinet drawer.  
• Drawers are created based on permissions – who needs to view/process the documents that live in a specific drawer.

• Folders bundle documents together in groups, similar to a manila folder.
• The Office of Research and Sponsored Programs uses folders for routing grants for approvals.
• Admissions uses folders for their student records.
• When routing folders through workflow.
  • Desktop Client: The routing options are found at the top of the folder, all documents need to be closed in-order to route the folder.
  • Perceptive Experience: Routing options will be at the top of the page, all documents need to be closed in-order to route the folder.

  ImageNow: Routing Folders 

University of Wisconsin-Stout:  Index Standards for Perceptive Content (ImageNow)

• Date:   yyyy-mm-dd  (ex. 2015-07-01 must show leading zeros)  
• PO Number:   FY#### (ex. 150001 this is a six digit number)  
• Campus ID:  ####### (seven digit number)  
• Employee ID:  ######## (eight digit number)  
• Payroll ID:  ######## (eight digit number)  
• Name:  Last, First (legal name versus preferred name)  
• Course ID:  SUBJECT course# section# (ex. MUSIC 396B 903C) no dashes used  
• Term:  yyyyXXX (ex.  2015FA, 2015WIN, 2015SP, 2015SU)  
• Funding:  ###-#-###### (FUND-PROG-UDDS)  (EX.  102-1-811001)  
• UDDS:  ######  (six digit number) (ex. 811001)

ImageNow-Perceptive Content Linking:   The process that assigns the document keys for document retrieval.

• This process is currently used by a couple of departments on campus.
•  Indexing:
  • Application plans are used during the linking/indexing/scraping process.
  • Defines designated fields that will be used to hold data in order for fast and seamless document retrieval.
• Scraping:
  • Is the process of using Access Stout (also known as PeopleSoft) to populate the fields.
  • This process helps to eliminate human error.
• Auto indexing process:
  • Routing a document through workflow to set the index values of the document.
  • Most common re-indexing work flow queues are:
    • global_reindex_ft5: uses field 5 campus ID.
    • global_reindex_ft5_empl: uses field 5 empl ID.
  • Scripts within the workflow queue will set the Campus ID, Name, and Empl ID.
  • Scripts use the Access Stout database for this process.
• Scraping:
  • Is the process of using Access Stout (also known as PeopleSoft) to populate the fields.
  • This process helps to eliminate human error.
• Re-linking
  • The L_Forms drawer documents will be “re-linked” once they are processed
  • The document will be assigned its permanent index fields.
• Custom Properties
  • An option when more index fields are needed.

Perceptive Experience: 

• Recommended for faculty/staff who are processing/signing documents
  
• Web version - no installation required
• Perceptive Experience login option can be found on the StoutCloud homepage
• All browsers are supported
• 2-step authentication is required: 2-Step Authentication

Perceptive Content Desktop Client:

• Recommended for staff who need to print documents into Perceptive Content for archival/processing purposes
  
• Compatible with Windows computers only
  
  • Mac Computers - Perceptive Content desktop client isn't supported
• Allows printing documents into the system and processing volumes documents
• Installing the client: Software Center
• 2-step authentication is required  2-Step Authentication
  
  
  
  
  

Route Forward Options

• Is a predefined list.
• The list can be adjusted by the imaging team upon request.
• This is the list of people you route to most often.
• Can be referred to as your "short" list.

Student Business Services (SBS) emails tax info (1098-T/1098-E) to students.  Using the information provided in the email, students then retrieve tax documents from getmydocument.com. Tax-related emails to students originate from UW-System administration (example: 1098@eforms.uwsa.edu).Visit the SBS site for more information.

As with any email requesting action that you did not initiate, if you are concerned that the message may not be legitimate, contact the office of origin for verification.

Windows Media Audio (WMA) is the name of a series of audio codecs and their corresponding audio coding formats developed by Microsoft. It is a proprietary technology that forms part of the Windows Media framework.